Administrative Assistant - REMOTE (MX)

#boost2026

Gordian Staffing, A New Way of HR.

We focus on helping small and medium-sized enterprises in the United States to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About Our Client

We are a well-established property management organization with over 40 years of experience delivering reliable, hands-on service to clients. Our portfolio includes both residential and commercial properties, allowing us to serve a diverse range of needs.

We're looking for an Administrative Assistant to support the following activities:

• Provide professional customer service by handling phone calls and email inquiries related to account balances, statements, and online payment assistance
• Maintain and update client and owner records, ensuring accurate information for communications and mailings
• Support corporate accounting tasks using QuickBooks, including expense tracking, invoice creation, payment processing, reimbursements, and check distribution
• Assist with accounts receivable processes, including resolving payment discrepancies, handling returned payments, and posting missed transactions
• Help prepare financial reports and client packets, supporting reconciliations and basic financial analysis under guidance
• Coordinate onboarding of new clients by setting up bank accounts, databases, accounting systems, and vendor profiles
• Communicate with new clients and vendors to ensure smooth transitions and strong working relationships
• Contribute to special projects and data management tasks using tools like Microsoft Excel and property management systems (e.g., Vantaca)
  
  

As part of the client requirements, your camera must remain ON during your shift

Schedule

Monday to Friday

Standard time: 10:00 am to 7:00 pm Mexico City time.

Daylight saving: 09:00 am to 6:00 pm Mexico City time.

We Offer

• Competitive Salary (according to prior experience and skill set).
• Remote Work and equipment (Laptop, Monitor, and Headset).
• 12 days of Vacation at the year mark.
• 25% Vacation Bonus.
• 30-Day Aguinaldo.
• Mayor Medical Insurance.
  
  

After The First 3 Months

• Minor Medical Insurance.
• Food Vouchers (10% of monthly gross salary).
• Restaurant Tickets (MXN 2,069 per month).
• Life Insurance
• Savings Fund (8% of monthly gross salary).
  
  

*English Resume is required*

*Available ONLY for people located in Mexico*

Minimum Requirements

• Previous experience as an Administrative Assistant, Accounting Assistant, or similar role
• Advanced English skills, both written & verbal
• Strong customer service and communication skills (phone & email)
• Working knowledge of accounting principles and accounts receivable processes
• Experience with QuickBooks or similar accounting tools preferred
• Highly organized with strong attention to detail and ability to manage multiple tasks
• Comfortable working remotely and collaborating with cross-functional teams
  
  

Competencies

Organized Customer Oriented Team player Attention to Detail Critical Thinker