Administrative Assistant (Remote - Turkey)

Most law firms use technology. We build it.

Grape Law is a tech-driven immigration firm based in New York, helping people and companies across the globe move, work, and build their futures in the U.S. We started in Manhattan, grew into a team of 100+, and earned recognition we're genuinely proud of our first Chambers and Partners ranking.

But what really defines us is how we work. We run on GrapeCase, our own proprietary case management platform, and we treat process and automation as part of the craft, not an afterthought. We write in plain language, move quickly, and obsess over getting the details right.

We are looking for an ambitious and talented Administrative Assistant with at least one year of experience to join our team. If you are detail-oriented, highly organized, and comfortable working in a fast-paced environment, this could be a great opportunity for you.

This role is remote and follows New York time zone working hours.

What you'll do

• Provide day-to-day administrative support to department managers and the CEO.

• Manage calendars, appointments, and follow-up actions.

• Organize internal and external meetings, and virtual calls using Microsoft Teams, Zoom, and other relevant tools.

• Serve as a point of contact for clients, attorneys, managers, and other stakeholders, ensuring that requests are handled promptly and professionally.

• Respond to emails and phone calls, prioritize inquiries, and coordinate attorney meeting requests from current clients.

• Draft, format, proofread, and maintain documents, presentations, reports, and correspondence.

• Maintain accurate records and ensure that relevant participants receive timely updates and information.

What you bring

• Bachelor’s degree in a related field.

• At least one year of experience in an administrative, office support, executive assistant, or similar role.

• Fluency in English, both written and spoken.

• Excellent organizational and time-management skills.

• Strong attention to detail and a high level of accuracy.

• The ability to manage multiple priorities, meet deadlines, and stay organized in a fast-paced environment.

• A proactive, reliable, and service-oriented approach to work.

• Proficiency in Microsoft Office, Google Workspace, Microsoft Teams, Zoom, and other digital tools.

• The ability and willingness to learn new systems and adapt to changing priorities.

How we work

Great outcomes come from great teams, and we actually mean it. Grape Law is young, fast, and genuinely collaborative: we share what we know, ask good questions, and give everyone a real voice regardless of seniority. We work hard, we celebrate the wins together, and we'd always rather hear a fresh idea than "that's how it's always been done."

We're looking for a driven individual who can bring a fresh approach to our team. If you're a motivated professional looking to make a tangible impact within a supportive environment, we encourage you to apply today!