Administrative Assistant, Office of Research

Job description

Location: Colton Main Campus, Colton, California, United States; hybrid eligible with on-campus work three days per week.

Salary: $22–$27 per hour, depending on education, job-related knowledge, skills, and experience.

Company

hirify.global is an academic institution supporting biomedical, clinical, educational, and community research.

What you will do

• Support daily Office of Research operations, calendars, correspondence, presentations, spreadsheets, publications, and mail distribution.
• Coordinate research committees and events by preparing agendas and materials, scheduling meetings, recording minutes, tracking action items, and supporting participant logistics.
• Maintain records and databases for student and faculty research projects, scholarly outcomes, accreditation, and strategic planning.
• Serve as a point of contact for Institutional Review Board activities, investigators, applicants, and IRB members.
• Screen IRB submissions, track Human Subjects Research training and membership terms, and maintain application, meeting, and correspondence records.
• Support laboratory operations, research budgeting, safety and compliance activities, and initiatives with the Office of Sponsored Projects.

Requirements

• High school diploma or GED.
• At least two years of customer service experience and six months of office experience.
• Strong knowledge of Microsoft Office Suite, Outlook, Teams, SharePoint, Adobe Sign, and PowerPoint.
• Excellent organization, communication, proofreading, prioritization, multitasking, and recordkeeping skills.
• Ability to maintain confidentiality, exercise discretion, work independently, and manage deadlines and competing priorities.
• Ability to work remotely and in the office as required.

Nice to have

• Bachelor's degree.
• Experience in a university or higher education environment.

Culture & Benefits

• Hybrid work arrangement with regular on-campus presence.
• Opportunity to develop knowledge of research administration, IRB processes, grant funding, and academic research operations.
• Work with students, faculty, staff, investigators, IRB members, external partners, and sponsored-project stakeholders.
• Position is available immediately and remains open until filled.

Hiring process

• Submit a resume, application, and cover letter through the application link.
• Priority consideration is given to applications submitted by September 14, 2026.

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