Administrative Assistant to the Associate Dean

Important Notifications:

Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.

Department:

College of Education

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Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

1) A resume; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact:

Gloria Crisp

gloria.crisp@oregonstate.edu

Job Summary:

The College of Education is seeking an Administrative Assistant to the Associate Dean. This is a part-time (0.50 FTE), 12-month, professional faculty position.

For over a century, Oregon State University has been a leader in the field of education. From our cutting-edge research to our commitments to social justice and lifelong learning, we prepare and empower the next generation of change-makers as teachers, counselors, higher education leaders, and scholars.

The Administrative Assistant to the Associate Dean is responsible for providing confidential administrative support and coordinating academic, faculty affairs, program, and operational activities within the Associate Dean’s portfolio in the College of Education.

Key Responsibilities:

• Provide Executive-Level Administrative Support: Manage the Associate Dean’s calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Coordinate Faculty Affairs and Academic Processes: Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Manage Projects, Timelines, and Follow-Up: Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.
• Support Faculty Development and Program Initiatives: Coordinate professional development activities, continuing education programs, research-related initiatives, grants communications, and faculty recognition efforts.
• Develop and Improve Administrative Systems: Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Coordinate Communication and Collaboration: Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.
• Maintain Confidentiality and Support Sensitive Processes: Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

Qualifications:

REQUIRED QUALIFICATIONS:

• Bachelor’s degree and three years of experience providing administrative support to an administrator.
• Demonstrated experience independently coordinating multiple projects, priorities, and deadlines.

• Demonstrated experience preparing, editing, and managing professional correspondence, reports, meeting materials, and records with a high degree of accuracy and attention to detail.

• Demonstrated proficiency using Office Suite (Outlook, Word, Excel, and PowerPoint), electronic file management systems, and collaboration or project management tools; and the ability to learn and effectively utilize new software applications and technology systems.
• Demonstrated effective written and verbal communication skills.

• Demonstrated ability to work independently, prioritize competing responsibilities, exercise sound judgment, and maintain confidentiality when handling sensitive information.

• Demonstrated ability to establish and maintain effective working relationships with individuals from a variety of backgrounds and experiences.

• Demonstrated commitment to promoting and enhancing inclusive excellence.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

PREFERRED QUALIFICATIONS:

• Experience working in higher education.
• Experience providing administrative support to a dean, associate dean, department head, director, or other senior-level administrator.
• Experience supporting or coordinating faculty affairs and academic processes, such as promotion and tenure, curriculum administration, faculty development, or academic program coordination.
• Experience developing or improving administrative processes, workflows, tracking systems, forms, or procedural documentation.
• Experience coordinating committees, meetings, events or professional development programs.

Working Conditions/Schedule:

The role is based in a typical office environment and operates primarily during standard business hours, with occasional evening work required to support meetings and college events. Work may be performed in-person, remotely, or in a hybrid environment as determined by operational needs and university policy.

Salary Range:

$48,946 - $83,068.

Anticipated Start Date:

2026-10-12

Anticipated End Date:

When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

Attention: Current Employees

Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.

EEO Commitment

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

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Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

Disability Accommodation

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at (541) 737-3556. See Request an Accommodation Procedures for the OSU policy.

Title IX Statement

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: 541-737-3556, email: equal.opportunity@oregonstate.edu, mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu.

Know Your Rights / OFLA / FMLA

Know Your Rights

Oregon Family Leave Act:

Department of Labor Family and Medical Leave Act: