Administrative Coordinator

Company Description Revolune supports scientific discovery by providing multiplex immunofluorescence (IF) reagents that reveal critical biological information from research samples. The company focuses on making spatial biology accessible with workflows as straightforward as standard immunohistochemistry (IHC). Revolune partners closely with researchers, enabling them to bring their samples and ideas while the company delivers advanced tools to visualize complex tissue biology. Team members contribute to solutions that help illuminate what matters in modern life sciences and translational research.

Role Description As our Administrative Coordinator, you'll work closely with the Chief Commercial Officer, Chief Financial Officer, and the broader team to ensure our day-to-day operations run smoothly. This position manages calendars, schedules meetings, organizes digital files, and maintains records to ensure smooth workflows across teams. The role includes handling email and phone communications, responding to customer inquiries, coordinating order and shipment information, and routing requests to appropriate team members. The Administrative Coordinator assists with basic finance-related tasks such as processing invoices, tracking expenses, and preparing simple reports. This role also contributes to process improvements, supports internal documentation, and collaborates with colleagues to maintain an organized and efficient remote work environment.

Qualifications

• 3-5 years of experience in a similar role
• Candidates should possess strong Communication and Customer Service skills for interacting with internal teams and external partners in a professional, clear, and timely manner.
• Candidates should possess solid Administrative Assistance and Organization Skills to manage schedules, documentation, and task follow-up in a structured, reliable way.
• Candidates should possess foundational Finance skills to support invoice processing, expense tracking, and basic reporting with attention to detail and accuracy.
• Ability to work effectively in a remote setting, manage priorities independently, and use common productivity and collaboration tools.
• Strong attention to detail, problem-solving mindset, and commitment to confidentiality and data integrity.
• Experience with SalesHub, ERP, or accounting software is requested
• Fluent in English; German is a plus