Administrative Coordinator – Sales Support

Location: Calgary, AB
Work Arrangement: Hybrid
Salary: Approximately $50,000 per year
Department: Sales

About the Opportunity

We are looking for an organized and detail-oriented Administrative Coordinator to provide administrative and operational support to a busy Sales team.

This role is ideal for someone who enjoys keeping things organized, coordinating multiple priorities, maintaining accurate records, and working with a variety of internal teams. You will play an important role in supporting customer activities and ensuring that administrative details are completed accurately and on time.

What You’ll Do

• Provide day-to-day administrative and coordination support to the Sales team.
• Coordinate and track shipping requests for equipment and other materials.
• Maintain accurate customer, equipment, and organizational records in internal systems.
• Assist with setting up and maintaining customer information and documentation.
• Coordinate administrative details throughout the customer evaluation process.
• Prepare reports and documentation summarizing activities, outcomes, requirements, and next steps.
• Track equipment and ensure items are returned and properly accounted for.
• Maintain organized records and follow up on outstanding items and deadlines.
• Work collaboratively with Sales, Customer Success, Technical Support, Operations, and other internal teams.
• Help ensure customer activities are completed smoothly, accurately, and on schedule.
• Provide general administrative support and assist with other coordination tasks as required.

What We’re Looking For

• Previous experience in an administrative or coordination role, or relevant post-secondary education in Business Administration or a related field.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Comfortable working with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Ability to learn new systems, databases, and technology quickly.
• Strong follow-up and problem-solving skills.
• Ability to work independently while also collaborating effectively with a team.
• Experience with CRM, customer management, inventory, shipping, or asset-tracking systems is considered an asset.
• A customer-focused approach and a professional, positive attitude.

What You’ll Bring

You are someone who enjoys keeping things moving behind the scenes. You’re organized, dependable, comfortable juggling several tasks at once, and take pride in getting the details right. You don’t need to be highly technical—what matters most is your ability to learn, coordinate, communicate, and provide strong administrative support.

Work Environment

This is a hybrid position based in Calgary, Alberta, offering a combination of in-office collaboration and remote work.

Compensation

Approximately $50,000 per year, based on experience and qualifications.