Administrative Manager

Join a Global Education Startup Transforming Lives

High School Gate (HSG) is an accredited-track U.S. online private high school headquartered in Florida, serving adult learners worldwide through flexible, multilingual education. Our mission is to provide accessible, affordable, and credible American high school diplomas to students who were unable to complete their education.

As we continue to grow internationally, we are looking for a highly organized, proactive, and trustworthy Administrative Manager to become a key member of our leadership support team.

This is more than an administrative role—it is an opportunity to help build a global education organization from the ground up.

Position Summary

The Administrative Manager will oversee the school's daily administrative operations including human resources, bookkeeping, procurement, executive administration, and general business operations.

The successful candidate will work closely with the President and Founder and will play a critical role in ensuring that HSG operates efficiently as it expands internationally.

Employment Type: Full-Time (Remote)

Location: Remote (Applicants worldwide are welcome)

Reports to: President & Founder

Key Responsibilities

Administration

• Coordinate day-to-day administrative operations.
• Develop and maintain administrative procedures.
• Manage school records and internal documentation.
• Organize digital filing systems.
• Coordinate meetings and prepare meeting minutes.
• Manage company email correspondence and calendars.
• Support executive projects and strategic initiatives.

Human Resources

• Coordinate recruitment and onboarding.
• Maintain employee and contractor records.
• Prepare employment agreements and HR documents.
• Track leave, attendance, and performance reviews.
• Coordinate staff training and professional development.

Bookkeeping & Finance Support

• Record financial transactions.
• Prepare expense reports.
• Reconcile invoices and receipts.
• Assist with QuickBooks bookkeeping.
• Coordinate contractor payments.
• Support budgeting and financial reporting.
• Maintain organized financial records.
• Purchase office equipment and software subscriptions.

Executive Support

• Assist the President with special projects.
• Conduct online research.
• Prepare reports and presentations.
• Draft professional correspondence.
• Monitor deadlines and organizational priorities.