Administrative Service Manager

Job Title: Administrative Service ManagerJob Description

The Administrative Service Manager serves as a strategic partner within the Supply Chain Contracts organization, coordinating closely with business partners on supply chain contract matters. This role manages a complex portfolio of supplier contracts and collaborates with supply chain leadership to develop, implement, and execute strategic contract initiatives that support both short- and long-term business objectives. The position focuses on contract drafting, negotiation, risk assessment, and compliance while driving process improvements and supporting key stakeholders across the organization.

Responsibilities

• Draft, generate, negotiate, interpret, and manage complex contract documents in alignment with internal and external customer schedules and requests.
• Collaborate with program managers to draft Master Terms Agreements, Purchase Agreements, flow-down provisions, and other related agreements to ensure all documents accurately reflect business objectives.
• Perform detailed analysis and prepare reports to confirm that contracts remain within negotiated and agreed-upon parameters, including government procurement and cost control guidelines.
• Review contractual terms and conditions to assess their acceptability, evaluate associated risks, and determine potential impacts on the business.
• Analyze contracts to ensure full compliance with company policies, government regulations, commercial specifications, and other applicable requirements.
• Leverage legal resources and other subject matter experts to identify all levels of contractual risk and address them through the development of tailored contract terms and conditions.
• Track and report key functional metrics related to contracts and supply chain activities to improve overall effectiveness and decision-making.
• Maintain accurate and complete historical legal records and contract documentation for future reference and audits.
• Brief management and other functional areas on contract status, risk mitigation strategies, and contingency plans, supported by clear recommendations.
• Identify opportunities to streamline contract-related workflows and improve the quality of work products, and propose enhancements to tools or processes to increase efficiency.
• Represent the organization on issues related to contract matters, serving as a key point of contact for internal and external stakeholders.
• Provide guidance and advice on contractual matters and contract administration to cross-functional teams.
• Manage medium-sized projects related to contracts, supply chain, or process improvements, ensuring timely and effective execution.

Essential Skills

• Proven experience in drafting, reviewing, negotiating, and managing complex contracts.
• Strong background in supply chain contracts and contract administration.
• Hands-on experience with contract review, including assessment of terms, conditions, and associated risks.
• Ability to interpret and apply government procurement and cost control guidelines within contract structures.
• Experience partnering with supply chain teams in an aerospace or manufacturing environment.
• Proficiency in using SAP or similar enterprise resource planning systems to support contract and supply chain activities.
• Strong analytical skills with the ability to prepare clear, data-driven reports and recommendations.
• Ability to collaborate effectively with program managers, legal resources, and subject matter experts.
• Excellent communication skills for briefing management and representing the organization on contract matters.
• Demonstrated ability to manage multiple contracts and medium-sized projects simultaneously while meeting deadlines.

Additional Skills & Qualifications

• Experience working within large, complex organizations, particularly in aerospace or manufacturing sectors.
• Familiarity with flow-down provisions and their application in supply chain agreements.
• Ability to identify and implement process improvements and tool enhancements to increase efficiency and quality.
• Strong attention to detail and organizational skills for maintaining accurate legal and contractual records.
• Comfort working cross-functionally with leadership, supply chain, legal, and other business partners in a remote environment.

Work Environment

This is a fully remote position, offering the flexibility to perform all responsibilities from a home office or other suitable remote location. The role involves frequent virtual collaboration with supply chain, legal, program management, and leadership teams, primarily through digital tools and communication platforms. You will work extensively with SAP and other contract management and reporting systems, handling complex documentation and data in a structured, technology-enabled environment.

Job Type & Location

This is a Contract position based out of Windsor Locks, CT.

Pay and Benefits

The pay range for this position is $50.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.