Administrative Student Affairs Coordinator

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Position Summary:

Reporting directly to the Manager of Student Affairs, the Administrative and Student Affairs Coordinator is responsible for the administrative and student affairs activities within the Faculty of Dentistry. Oversee undergraduate, graduate, and postgraduate programs. responsible for the organization and unit documents and files and serves as a resource on faculty policies and procedures.

Job duties:

Provide information and administrative support to prospective applicants on the admissions requirements of the program.

• Collaborate to maintain an admissions process consistent with McGill's policies, databases, deadlines and software systems.

• liaise with the university on entry and documentary requirements.

• Serve as the primary resource for the maintenance and updating of student records (such as registration, exams and grade submission, degree evaluation and graduation approval).

• Produce course schedules and manage student registration.

• Perform degree evaluations and approve graduation. Refer difficult cases to Supervisor.

• Administer student awards and scholarships.

• Liaise with central McGill Services (most notably Enrolment Services, Student Accounts, and International Student Services)

• Provide and student records support advocating for the program with Enrolment a Services, Student Accounts, and Graduate Studies; act as a resources person, between students and the university.

• Work closely with the Communications team for website updates related to recruitment

• Provide administrative support related to production of marketing materials (brochures, fact sheets, presentations, website, social media, emails, etc.)by reviewing content put together by the Communications Team.
• Post material on line on faculty web-site.

• Perform related duties.

Other Qualifying Skills and/or Abilities
A self-starter with student affairs and admissions experience. Team player with a strong sense of commitment and dedication. Excellent organizational and communications skills with strong attention to detail. Ability to prioritize and manage maintain several deadlines at once. Knowledge of Banner is a definite asset. Demonstrated ability to use the Microsoft Office suite, i.e. word processing, excel, database, and Minerva. Knowledge of French and English:

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

About Us

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For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
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