Analyst, Financial Services & Vendor Reporting - Remote

OVERVIEW Join our dedicated Service Provider Reporting team as an Analyst, Financial Services & Vendor Reporting . Reporting to the Manager, Financial Services & Vendor Reporting, the Financial Services & Reporting Analyst supports the delivery of Extended Producer Responsibility (EPR) programs by ensuring accurate financial settlements, claims processing, and service provider reporting. This role plays a critical part in validating claims tied to collection, transfer, and processing activities, and ensuring alignment between reported tonnage and financial reimbursements. Working closely with service providers, operations, and finance and program reporting teams, the Analyst ensures the integrity, completeness, and timeliness of data used to support program payments. The role contributes to maintaining strong financial controls, supporting regulatory compliance, and enabling transparent, auditable program performance. This is a salaried position and requires residency in Canada. RESPONSIBILITIES Claims Validation & Program Compliance Review and validate claims submitted by service providers (e.g., collectors, processors) to ensure compliance with EPR program rules and funding models. Verify reported tonnage, rates, and supporting documentation prior to claim approval. Process claims adjustments, corrections, and cancellations as required. Maintain detailed records of claim status, approvals, and audit documentation. Financial Settlement & Payments Support the end-to-end settlement process for EPR programs, ensuring timely and accurate payments to service providers. Assist in preparing payment runs and proposals based on approved claims and program funding structures. Post payments and support financial entries in alignment with organizational accounting practices. Service Provider Reporting & Tonnage Verification Monitor and track service provider tonnage reporting to ensure data is complete, accurate, and submitted on time. Validate reported tonnage against program requirements, contracts, and operational data sources. Follow up with service providers to resolve discrepancies, missing data, or reporting delays. Reconciliation & Data Integrity Perform reconciliations between service provider reporting, operational systems, and financial outputs. Investigate and resolve discrepancies in tonnage, rates, or payments. Identify and resolve or escalate data or system issues (e.g., file transfer errors, reporting gaps). Controls, Audit & Continuous Improvement Ensure adherence to financial controls, audit requirements, and EPR regulatory obligations. Maintain documentation to support audits and program transparency. Contribute to process improvements that enhance data quality, efficiency, and control. QUALIFICATIONS Claims Validation & Program Compliance Review and validate claims submitted by service providers (e.g., collectors, processors) to ensure compliance with EPR program rules and funding models. Verify reported tonnage, rates, and supporting documentation prior to claim approval. Process claims adjustments, corrections, and cancellations as required. Maintain detailed records of claim status, approvals, and audit documentation. Financial Settlement & Payments Support the end-to-end settlement process for EPR programs, ensuring timely and accurate payments to service providers. Assist in preparing payment runs and proposals based on approved claims and program funding structures. Post payments and support financial entries in alignment with organizational accounting practices. Service Provider Reporting & Tonnage Verification Monitor and track service provider tonnage reporting to ensure data is complete, accurate, and submitted on time. Validate reported tonnage against program requirements, contracts, and operational data sources. Follow up with service providers to resolve discrepancies, missing data, or reporting delays. Reconciliation & Data Integrity Perform reconciliations between service provider reporting, operational systems, and financial outputs. Investigate and resolve discrepancies in tonnage, rates, or payments. Identify and resolve or escalate data or system issues (e.g., file transfer errors, reporting gaps). Controls, Audit & Continuous Improvement Ensure adherence to financial controls, audit requirements, and EPR regulatory obligations. Maintain documentation to support audits and program transparency. Contribute to process improvements that enhance data quality, efficiency, and control. QUALIFICATIONS Education Post-secondary education related to business, supply chain operations, Finance, or related field. Experience 2 to 5 years of experience in financial operations, reporting, or program administration. Experience working with enterprise systems such as SAP S/4HANA or Microsoft Dynamics 365 is an asset. Experience working with large datasets, spreadsheets, and financial systems. Understanding of EPR frameworks, recycling systems, or stewardship programs is an asset. Knowledge /Competencies/Skills Working knowledge of ERP systems including SAP S/4HANA (FICO – vendor setup) and Microsoft Dynamics 365 (D365). Strong proficiency in data analysis, reporting, and presentations using MS Excel and PowerPoint. Demonstrated ability to work independently, showing initiative and creativity in problem solving within fast‑paced, changing environments. Proven capability to handle confidential information with professionalism, discretion, tact, and sound judgment. Exceptional attention to detail and accuracy in data entry, documentation, and financial records. Ability to perform effectively under pressure while managing competing priorities. Strong customer service orientation, emphasizing responsiveness, professionalism, and issue resolution. Excellent written and verbal communication skills. Highly organized with strong time management skills, enabling effective multitasking. Effective problem‑solving skills, with the ability to identify issues, analyze root causes, and escalate appropriately. Collaborative team player with the ability to work effectively across functions. Basic analytical capability to identify trends and recurring issues to support process improvement. WORKING CONDITIONS All CM employees work 40 hours per week, remotely from a home office environment. On-site work in the Toronto office will be required on a case-by-case basis. PAY TRANSPARENCY Expected Compensation : An annual base salary in the range of $62,000 to $70,000 The salary range listed complies with the Ontario Employment Standards Act and reflects a potential base salary range for this role. The actual salary offered will be determined within the range, and will depend on factors, such as the candidate’s unique qualifications, relevant experience, work location and expected contributions. Job Vacancy Reason This is a replacement position . Artificial Intelligence AI is not used during our hiring processes. Applicant and Interviewee Communication We thank all applicants for their interest. However, only those under consideration will be contacted. Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview. Record Retention Job posting records and associated application forms will be retained for at least three years. ABOUT CIRCULAR MATERIALS Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, we design, , and deliver effective recycling programs that drive advance innovation, improve environmental outcomes and create value across the recycling supply chain. Through full-service program delivery, including collection, management, promotion, education, and reporting, we are advancing systems where more materials are recycled and returned to producers for use in new packaging and products. Learn more at circularmaterials.ca. Circular Materials is an equal opportunity employer, committed to building a workforce that reflects diversity of thought, skills, experiences, and backgrounds as we work together to accelerate a circular economy for people and the planet. Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that: 54% of Circular Materials employees identify as women. 50% of Circular Materials employees identify as visible minorities. 90% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds. 86% of employees recommend Circular Materials as an inclusive workplace. We welcome applications from candidates of all backgrounds, including Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community. Circular Materials is committed to reconciliation and to advancing Indigenous representation and partnerships across our organization and programs. We recognize that we operate on the traditional territories of diverse Indigenous Nations, and are dedicated to respecting Indigenous rights, governance, and contributions in our work and communities. Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting [email protected] . This email is only used for accommodation requests.