AP Supervisor

A fantastic opportunity is now available to join our Finance Team at Solvd. , based in the centre of Glasgow. As a Business Process Outsourcer, we provide a range of services including Customer Experience, Finance, Payroll and Data Analytics. Solvd. is a vibrant and friendly workplace where our people are committed to delivering exceptional service to our customers and clients. We offer a competitive salary and an excellent benefits package. Our people are our greatest strength, and we live by our values of being Dependable, Proactive, Agile and Inclusive . If you are looking to join a dynamic and supportive organisation, we'd love to hear from you. The Role The Accounts Payable (‘AP’) Supervisor will be responsible for ensuring the accurate and timely completion of all accounts payable activities across multiple clients. The successful candidate will oversee the day-to-day operation of the AP function, with particular emphasis on managing and developing AP Assistants, maintaining strong financial controls, and ensuring all weekly, monthly and periodic deadlines are consistently achieved. Acting as a key point of contact for both internal and external stakeholders, the AP Supervisor will support the delivery of a high-quality accounts payable service, drive process improvements, and help maintain excellent relationships with clients and suppliers. This is an excellent opportunity for an experienced accounts payable professional looking to take the next step in their career within a fast-paced and growing organisation. The role would suit a motivated individual with strong leadership skills, attention to detail, and a passion for delivering exceptional service and operational excellence. Key Responsibilities Reporting Issue AP reports daily to the AP Teams and using the information included therein to determine areas of focus on each day/week. Preparation of weekly MI information for Solvd.’s clients, with key financial information and accompanying narrative. Hosting a fortnightly call with each client to deliver the key messages included within the weekly MI information. Team Management Manage workflows to ensure effective completion of all duties. Complete performance management and appraisal process for all direct AP team members. Ensure there is an appropriate training and development schedule for employees within the team. Ensure accurate input of invoices by Accounts Payable Assistants, with specific focus on VAT treatment and Construction Industry Scheme requirements. Period/Month end Manage period/month end close of all ledgers. Oversee the supplier statement reconciliations at period/month end. Journal entries as required. Oversee year-end close. Regulatory Information Ensure that process workflows are documented and kept up to date for all financial and administration processes for business continuity purposes. Maintain up to date knowledge and understanding of VAT regulations. Maintain up to date knowledge of the Construction Industry Scheme (‘CIS’). Administration Oversee team correspondence with suppliers, where required. Ensure Accounts Payable team is resolving invoice/purchase order discrepancies in a timely manner with clients and suppliers. Ensure timely completion and review of reconciliations of supplier account statements. Manage ad-hoc tasks handed down by AP Manager. Review and approve AP payment runs. Weekly upload of payment files to BACS payment platform. Process improvement Assist the Finance Operations Manager in improving control processes both in the Shared Services Centre and within the remote entity locations. Ensure that process workflows are documented and kept up to date. Ensure that Business Continuity is maintained, with appropriate cross-skills across the Accounts Payable Team. Skills, Knowledge and Expertise Attainments Demonstrable experience in an accounting environment. Part qualified AAT or qualified by experience. Numerically & IT literate. Intermediate MS Office skills, in particular MS Excel (VLOOKUP, SUMIF, pivot tables, etc.). Abilities Adaptable Personable Excellent communicator at all levels, both written and verbal. IT literate with a good level of proficiency in Microsoft Excel. Able to work independently and as part of a team. General Intelligence Maintenance of policies and procedures. External relationship management with customers/suppliers. Accounts Payable, Financial Accounting & Treasury/Banking Accounting. Personal attributes Shows flexibility and is willing to work some irregular hours when necessary. Able to cope with peak workloads and deadlines. Confidently manage team-members. Welcome to your Solvd. Journey Joining Solvd. means becoming part of a team that values your development and wellbeing. We offer: On-the-job training and continuous personal development opportunities. Regular performance feedback and 1:1s to help you succeed. Support for family events, personal support, and a focus on having fun in the workplace. Opportunities for career progression. Competitive benefits. Benefits Discretionary ScotRail Season Ticket (home to work) Discretionary bonus scheme Hybrid working (for most roles, after probation) Living Wage and Living Hours Accredited 34 days holiday (including public holidays) with option to buy additional Generous salary exchange Pension Scheme and Life Assurance Scheme Optional Health Cashplan Scheme Employee Assistance Programme and Wellbeing Support including mental, physical, financial and social Flexible dress code where you can Dress for Your Day! Social events including Summer Event and Christmas Party If you're ready to take on a challenging and rewarding role at the heart of our operations, apply today! Solvd. are Disability Confident accredited and committed member of Inclusive Employers. We welcome applications from all sections of the community. If you need any support or further information before applying for this role, please get in touch with our People Team via [email protected]. Successful completion of security and background checks will be required. Apply now and choose your ticket to join us on the Solvd. journey!