Apprenticeship Coordinator

Department : HUMAN RESOURCES Compensation Grade : A14 Compensation Range & Starting Salary : Pay Range - $71,739 - $111,176 Starting Salary Dependent on Qualifications- Within Pay Range Job Exempt (If No, Position is eligible for overtime) : Yes Scheduled Weekly Hours : 40 About Us : Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference. Job Duties and Preferred Qualifications : The City of Virginia Beach Human Resources Department is seeking a motivated and collaborative professional to serve as an Apprenticeship Coordinator with a primary focus on planning, developing, and administering apprenticeship programs that build long-term, sustainable talent pipelines for hard-to-fill and mission-critical municipal roles. This position plays a critical role in collaborating with City departments, state apprenticeship agencies, educational partners, and Central HR to ensure programs are compliant, well structured, and aligned with City operational needs and community workforce goals. The ideal candidate will bring strong collaboration skills and have experience overseeing an apprenticeship program, working with educational partners, apprenticeship agencies, and internal stakeholders. This role reports to the Director of Human Resources-Talent and Workforce Development, will work directly with Central-HR Business Partners (HRBPs) to support related classification and compensation needs, and will partner with City departments to create and implement desired apprenticeship programs. Representative duties include, but are not limited to: Serving as the central point of contact for City departments to initiate, expand, or revise apprenticeship programs Facilitating a formal process to assess department needs, workforce gaps, implementation feasibility, mentorship capacity and timeline considerations Supporting departments in identifying classifications appropriate for apprenticeship pathways, focusing on those with high vacancies, recruitment challenges, or succession risks Collaborating with department subject matter experts to establish Work Process Schedules, competency-based training plans, and progressive skill requirements; assisting in determining credential pathways, instructional formats, and program duration. Coordinating with community colleges, technical schools, and training vendors to align classroom instruction with municipal operational needs. Preparing and submitting program documentation to the appropriate state agency, ensuring compliance with state and federal apprenticeship standards. Coordinating apprenticeship agreements, tuition repayment forms (if applicable), and onboarding workflows. Assisting hiring managers during candidate evaluation and selection to ensure understanding of program expectations. Maintaining required records, agreements, and documentation for audits, inspections, and reporting. Conducting intake meetings and regular check-ins with apprentices, supervisors, and mentors to monitor progress and address barriers. Facilitating quarterly review meetings with departments, instructional providers, and HR partners. Tracking on-the job learning hours, academic progress, evaluation cycles, wage increases, and completion benchmarks. Supporting program completion processes, including transition to journey-level classification. Working with HR Classification & Compensation partners to support position reviews, trainee-level classifications, and establishment of wage progression structures. Partnering with HR Talent Acquisition team and hiring departments to develop outreach, posting, and recruitment strategies that support City workforce goals; promote programming, highlight opportunities, and celebrate milestones. Supporting communications, presentations, and outreach to increase departmental participation. Preferred Qualifications Include: Experience providing oversight and leading an apprenticeship program, preferably in Virginia Experience facilitating relationships between operational departments, education partners, and workforce readiness liaisons Experience establishing relationships with local, regional and state partners to continuously identify, source and manage programming related to workforce readiness Exceptional communication and organization skills Demonstrated knowledge of applicable career fields and identifying pathways for transitional candidates, facilitating a learning environment, and providing technical oversight in the administration of successful related programming This position offers a hybrid work schedule with a combination of in-office and remote work. The City offers a generous benefits package which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, Holidays and Leave benefits. Additional requirements: • DMV Transcript: No • CDL: No • Drug & Alcohol Clearinghouse: No • CPS Check: No • Physical: No • Respirator: No • Psychological Screening: No • Polygraph: No • At Will: No Minimum Requirements : Minimum Qualifications Bachelor’s degree in Human Resources, Public Administration, Workforce Development, Education, Business, or related field and four (4) years of related experience in HR, talent development, workforce development, or program coordination; or any combination of eight (8) years of equivalent experience demonstrating the represented skillsets/performing associated responsibilities. Special Requirements All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Skills : Collaboration, Competency-Based Interviews, Competency Based Training, Facilitation, Hiring, Onboarding, Talent Acquisition Working Conditions : Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business. The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position. There is currently no link to the Working Conditions for this position as this document is in the process of being developed. Official Job Descriptions: To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E VRS Contribution : All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction. Drug Free Workplace : The City of Virginia Beach maintains a drug free workplace. Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.