Assistant to the CEO

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior management in day-to-day operations and business communication.

This role goes beyond traditional administrative support. The Executive Assistant will be responsible for coordinating executive activities, managing business correspondence, preparing presentations and material, and conducting research to support strategic communication and decision-making.

The ideal candidate is proactive, discreet, and able to manage multiple priorities in a fast-paced international environment.

Key Responsibilities
Executive Support

• Manage the executive’s calendar, schedule meetings, calls, and appointments.
• Coordinate internal and external meetings, prepare agendas and follow-up materials
• Organize online and offline meetings, business events, and team gatherings
• Arrange domestic and international business travel (flights, hotels, transfers, itineraries).

Business Communication & Correspondence

• Manage and draft professional business correspondence (emails, letters, official communication).

• Serve as a communication bridge between executives, internal teams, and external partners

• Track incoming requests and ensure timely follow-up
  
  

Research & Information Support

• Conduct contact and partner research (potential partners, vendors, industry contacts).

• Collect and structure information needed for meetings, negotiations, and business discussions.

• Prepare briefing materials and summaries for executive meetings.

Presentation & Document Preparation

• Prepare presentations, reports, and meeting materials for internal and external use.

• Support the creation of executive presentations, documents, and analytical materials.

• Maintain and organize documentation and correspondence records.

Administrative Coordination

• Manage confidential information with discretion and professionalism.

• Coordinate communication with suppliers, partners, and service providers.

• Ensure smooth communication between departments and stakeholders.

Requirements

• Higher education.
• Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Excellent written and spoken English (business communication level).
• Strong organizational and multitasking skills.
• Advanced computer literacy (MS Office / Google Workspace).
• Ability to prepare professional presentations and business documents.
• High level of responsibility, attention to detail, and discretion.

Nice to Have

• Experience working with senior executives or international teams.
• Experience preparing business presentations or reports.
• Familiarity with calendar management and travel booking tools