Associate Director, Site Budgets

About CTI

CTI Clinical Trial and Consulting Services is a global, privately held, full-service clinical contract research organization (CRO) focused on the advancement of treatments for chronically and critically ill patient populations. We assist clinical research throughout the lifecycle of development, from drug concept to commercialization. CTI is headquartered in the Greater Cincinnati, OH region with global operations in collaboration with pharmaceutical, biotechnology, and medical device firms. For more information, visit www.ctifacts.com

Job Summary: The Associate Director, Site Budgets provides leadership in the development, management and oversight of the trial site budgets team. The Associate Director also serves as the high-level operational contact with leadership and is responsible for coordinating the standardization and best practices for CTI site budget development processes. Focus is on organizational development to enhance cross-functional collaboration and to foster highly effective site budget execution for clinical trials.

What You'll Do:

• Champion operational excellence, providing clear direction, prioritization, coaching, performance management and ongoing optimization to ensure consistent and high-quality on-time delivery.
• Ensure team deliverables meet established timelines, quality standards and business requirements across studies and projects.
• Proactively identify risks, capacity constraints, bottlenecks and upcoming milestones and implementing corrective actions as needed.
• Ensuring budgets are appropriately structured, aligned with study, sponsor and regulatory requirements as well as organizational standards.
• Identify opportunities to simplify, standardize, automate and optimize workflows in collaboration with Site Activation and cross-functional teams to improve cycle times, quality, scalability and stakeholder experience.
• Establish and maintain standardized budget processes, tools, templates and operating procedures for site budget management, ensuring consistent execution across studies, regions and teams.
• Monitor and analyze operational data and trends to identify opportunities for improved performance, anticipate challenges and provide actionable insights to senior leaders.
• Lead resolution and escalation of complex or high-risk budget issues ensuring timely decision-making and appropriate escalation when study timelines, sponsor relationships, financial objectives or study delivery may be impacted.
• Drive adoption of organizational change, new processes, systems and ways of working while ensuring team remains aligned with evolving business needs, industry practices and organizational objectives.
• Site Activation team to share lessons learned and ensure continuous, streamlined improvement of the budget processes,
• Plan, implement, facilitate, and evaluate the full execution of assigned clinical trials; may oversee management of multiple clinical trials from the planning phase to the analysis phase for delivery to client
• Serve as primary senior interface on the project with executive management at CTI and the sponsor; provide effective client management to prevent and mitigate trial issues; escalate identified trial, CPM or CTI issues to executive management as needed; actively participate in resolution activities
• Ensure the operational aspects of the functional areas comply with International Council for Harmonization (ICH) guidelines, Good Clinical Practices (GCP), applicable regulatory guidelines and trial procedures
• Oversee the management of budgeted hours by the CPM, who evaluates and manages regional project budget against project milestones; ensure that the CPM takes corrective measures where necessary to keep project in line with budget and scope expectations
• Ensure that the CPM assesses scope of work against client contractual agreements and assist in changes of scope orders; provide review of changes in scope notifications and work with Business Development Operations to ensure completion of needed contract amendments
• Provide supervision, guidance and mentoring to CPMs and provide regular performance evaluation and feedback to direct reports
• Oversee and support the recruitment, resourcing, and management of site budget/payment specialists
• Establish training programs to foster the development, effectiveness and advancement of site budget and payment services staff
• Provide supervision, guidance and mentoring to site budget and payment specialists and provide regular performance evaluation and feedback to direct reports
• Provide high-level review and oversight of site budget development for Requests for Proposals (RFP)

What You'll Bring:

• At least 10 years of clinical research experience and/or experience in CTI clinical project management demonstrating a clear and thorough understanding of global trial management processes and the operation of all clinical trial functional areas.
• Bachelor’s Degree or equivalent in allied health fields such as nursing, pharmacy or health science
• Experience in management of clinical trials
• Thorough and current understanding of at least one therapeutic area for which CTI is contracted for clinical projects

Why CTI?

• Advance Your Career – We invest in your professional growth. Through a structured mentoring program, leadership development courses, and access to ongoing education and training opportunities, including tuition reimbursement, you’ll have the tools to achieve your goals. Our dedicated training department supports your successful career at CTI.
• Be Part of an Award-Winning Team – Join a global team spanning 60 countries, recognized for its award-winning culture that prioritizes people. We support your work-life balance with generous health benefits, vacation packages, hybrid work opportunities, and paid parental leave. Through our CTI Cares program, you’ll have opportunities to give back to your community and the world.
• Make a Lasting Impact – At CTI, your work directly contributes to advancing medicine. You’ll play a vital role in developing life-changing treatments for patients with chronic and critical illnesses. Together, we move medicine forward, making a difference for those who need it most.

Important Note

In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an @ctifacts.com email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note

• We will never communicate with you via Microsoft Teams or text message
• We will never ask for your bank account information at any point during the recruitment process

Equal Opportunity Employer/Veterans/Disabled