Company Description IA-Meetings is a leading Association Management Company with over 25 years of experience supporting international and regional associations across scientific, medical, and professional sectors. We specialize in end-to-end association operations, membership services, event management, and strategic development. Our team is passionate about delivering exceptional service, strengthening governance structures, and contributing to the long-term growth of member-driven organizations.
Location: Europe (Preferably Germany, Spain, or Italy)
Languages Required: Native-level German / Spanish / Italian + Fluent English Organization: IA-Meetings (Association Management Company)
Position: Full-Time
Position Summary
We are seeking a proactive, organized, and relationship-driven Association Manager based in Europe—preferably in Germany, Spain, or Italy. The ideal candidate will serve as the primary point of contact for one or more associations managed by IA-Meetings. This role involves overseeing day-to-day operations, supporting Board governance, managing membership activities, coordinating events, and ensuring high-quality service delivery.
Key Responsibilities1. Governance & Board Support
· Serve as the focal point between the association’s Board of Directors, committees, and IA-Meetings.
· Prepare agendas, briefing notes, and documentation for Board and committee meetings.
· Draft and maintain meeting minutes, resolutions, and action trackers.
Ensure compliance with association bylaws, policies, and governance procedures
2. Membership Management
· Oversee the full membership cycle: onboarding, renewals, invoicing, and database management.
· Engage with members, respond to queries, and ensure timely support.
· Coordinate membership drives, surveys, and retention initiatives.
· Maintain accurate and updated membership records in CRM systems.
1. Communications & Outreach
· Manage communication channels including newsletters, website updates, social media, and email campaigns.
· Develop content in alignment with the association’s objectives and branding.
· Support the promotion of conferences, educational programs, and membership benefits.
· Liaise with stakeholders, partners, sponsors, and external agencies.
2. Event & Program Coordination
· Support planning, logistics, and delivery of conferences, workshops, webinars, and annual meetings.
· Coordinate speaker communication, registrations, program schedules, and technical needs.
· Work closely with IA-Meetings’ Events & Operations team for seamless execution.
3. Financial Administration
· Assist with budgeting, invoicing, expense tracking, and financial reporting.
· Work with accountants and auditors to ensure accurate compliance and documentation.
· Support sponsorship and grant management activities as needed.
4. Operational Management
· Maintain association documents, records, policies, and digital assets.
· Work with tech platforms for website management, LMS, CRM, and virtual meeting tools.
· Implement workflows to improve operational efficiency.
Qualifications & SkillsEssential
· Based in Germany, Spain, or Italy (or with strong familiarity and ability to work in these markets).
· High level proficiency in German, Spanish, or Italian, plus fluent English.
· Bachelor’s degree in Business, Communications, Management, or a relevant field.
· Minimum 3–7 years of experience in association management, nonprofit administration, events, or related roles.
· Strong project management and multitasking abilities.
· Excellent written and verbal communication skills.
· High degree of professionalism, discretion, and client-service orientation.
· Ability to work independently in a remote environment.
Preferred
· Experience working with international associations or scientific/medical societies.
· Familiarity with CRM/member management software.
· Understanding of governance processes and nonprofit compliance.
· Experience with virtual event platforms and digital communication tools.
Work Environment
· Remote work with flexible hours, aligned with European time zones.
· Occasional travel within Europe and internationally for board meetings, congresses, or events.
· Collaboration with a multicultural team across different countries.
What We Offer
· Opportunity to work with prestigious international associations.
· Dynamic, supportive, and growth-oriented work environment.
· Global exposure in the meetings and association management industry.
· Competitive compensation based on experience.
How to Apply
Interested candidates may send their CV, cover letter, and language proficiency details to:
[email protected]