Attendance Analyst

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always! At Halton Healthcare you will thrive in a health care culture and environment that embraces inclusion, high performance and flexibility with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve. It’s an exciting time to join Halton Healthcare with the completion of our major redevelopment projects. Oakville Trafalgar Memorial Hospital opened its doors in December 2015 and Milton District Hospital completed a significant addition to its clinical space in October 2017. Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative centre of excellence in community hospital care in the Halton and Peel Regions. We're looking for a detail-oriented and organized Attendance Analyst to join our team. This is an 18-month contract based primarily at the Oakville Trafalgar Memorial Hospital , in Oakville, Ontario, and is hybrid dependent on organizational needs. Travel to other sites may be required from time to time. Reporting to the Manager, Disability & Absence Management , the successful candidate will be responsible for managing and analyzing employee attendance data, maintaining accurate records, and supporting the organization’s compliance with attendance policies and the Attendance Management Program (AMP). The role will involve working with multiple data sources and systems to identify attendance trends, ensure data integrity, prepare reports, and support informed decision-making. The ideal candidate will have strong analytical and organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while working efficiently with confidential employee information. The Attendance Analyst will be responsible for: AMP Coordination Lead the administration of the corporate AMP, including supporting excessive incidental absenteeism (1–3 day absences). Review daily absence reporting and take appropriate action. Coordinate attendance review cycles, including data validation, letter distribution, and providing guidance. Consultation and Employee Support Act as the primary internal resource for attendance-related inquiries from employees, leaders, other areas within the Human Resources team, and union representatives as appropriate. Provide guidance to employees experiencing attendance challenges. Collaborate with Disability Management Specialists to support the Short-Term Disability process where required. Data Analysis and Reporting Conduct bi-weekly attendance audits to ensure data accuracy and appropriate exclusion of special consideration absences. Generate regular and adhoc attendance reports, dashboards, and trend analyses to support operational decision-making. Coordinate monthly, quarterly, and annual attendance statistics and departmental analytics. Education and Continuous Improvement Deliver education sessions for leaders and employees regarding AMP. Promote best practices that support employee wellness and organizational attendance goals. Applicants should possess: Post-secondary degree, diploma, or certificate in a relevant discipline. Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, data analysis, and report generation. Demonstrated experience with data management, reporting, and analysis, with the ability to identify trends and draw meaningful conclusions. Strong organizational skills and attention to detail, with a demonstrated commitment to accuracy and data integrity. Excellent communication and interpersonal skills, with the ability to work collaboratively with employees, leaders, Human Resources, and union representatives. Knowledge of attendance management practices and applicable employment standards considered an asset. Experience using Parklane and Meditech is considered an asset. Experience with Microsoft SharePoint, Forms, and Lists is considered an asset. We thank all those who apply but only those individuals selected for further consideration will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act. Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. , We ask for everyone's cooperation in our efforts to accommodate health concerns. Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting. Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site. We thank all those who apply but only those individuals selected for further consideration will be contacted. Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation. The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies. All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.