B2B Event Coordinator & Marketeer

Looking for a (Freelance) B2B Event Coordinator (ENG + NL) for a project at one of our clients!

Location: Antwerp, hybrid

Duration: 2 November - July 2027 (maternity cover)

Employment Rate: full-time, 100%. Freelance or payroll.

Languages: Fluent English + Dutch

Intro

Our client is an international B2B technology company with a strong presence in Belgium and customers all over the world. They combine innovation with a people-first culture and a highly professional working environment.

To cover a period of maternity leave, they are looking for a B2B Event Coordinator to strengthen their marketing team. Events are one of the company's most important sources of new business, so this role has a direct and visible impact on growth.

You will be part of a small, international events team and work closely with Sales, with support from the wider marketing team on content for and around events.

Responsibilities

This is mainly an operational role. The event calendar is largely planned, so you can focus on making every event a success.

• Organise and follow up on B2B events, both in-person and virtual, ranging from international industry conferences to the company's own customer events abroad
• Take care of the full event cycle, from preparation and logistics to follow-up afterwards
• Handle the practical and administrative side of events, making sure nothing falls through the cracks
• Promote events before and after they take place, through email campaigns and landing pages
• Translate the event marketing plan into concrete actions, in line with business goals and KPIs
• Manage registrations and event documentation, and follow up on leads in HubSpot so Sales can take it from there
• Work hand in hand with Sales before, during and after events
• Be present on-site when needed to make sure everything runs smoothly

Experience & Competences

• Bachelor's or Master's degree in Marketing or a related field
• Around 3 years of experience in organising events, ideally in a B2B or international context
• Experience with HubSpot
• Fluent in Dutch and English; English is a must for international contacts
• A mature, professional personality who feels at home in a corporate environment and works comfortably with highly educated, critical stakeholders
• Proactive: you see what needs to be done and take it on without waiting for instructions
• Detail-oriented with a high standard of quality
• You switch easily between tasks and pick things up quickly and independently
• Well-organised and able to keep several events and deadlines on track at the same time
• A collaborative team player who is assertive when needed and takes ownership

Offer

• A temporary assignment from 2 November until July
• High-impact B2B events in an international setting
• A clear event calendar, so you can hit the ground running
• A hybrid way of working: 2 days at the office and 3 days from home, with your home-working days chosen freely
• Close collaboration with Sales and a supportive marketing team
• An international, professional environment that values collaboration and initiative

Who are we?

EOLIS GROUP is a Digital and Marketing In-housing Company that helps its clients grow their own in-house digital & marketing capabilities. We support organizations with digital, creative, content, marketing, and tech expertise, as well as strategic guidance on in-housing models, organization, technology, finances, and talent.

Interested in this opportunity?

Send a mail with your CV to charlotte.caenepeel@eolisgroup.com, or apply on LinkedIn!