Bid Coordinator / Jr. Estimator

Primary Responsibilities

Download and organize all bid documents into Dropbox and CRM.

Maintain meticulous project records (project name, GC, owner, plan stage, etc.).

Assist estimator in preparing scope outlines, RFIs and alternates.

Format and produce polished proposal documents using company templates.

Ensure pricing and scope data align between Excel proposal sheets and Word templates.

Track bid due dates and ensure timely submissions.

Send scope summaries to customers in advance when applicable.

Manage bid follow-up reports and communicate with Outside Sales for updates.

Maintain accurate CRM records for bid outcomes and project stages.

Support estimating meetings and assist with administrative coordination between Sales and Estimating.

Qualifications

HVAC or plumbing background preferred.

Expert-level proficiency in Microsoft Excel and Word.

Exceptional organizational and communication skills.

Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.

Comfortable in a deadline-driven, detail-oriented environment.