Bid Manager
Duration: 12 months
Language: Dutch (nice to have: French)
Location: Zaventem, Belgium
Seniority: Mid
The Role
We’re looking for a Bid Manager who takes ownership, brings structure, and keeps the bid engine running smoothly. Together with the rest of the team, you will ensure every RFI/RFP response is compliant, compelling, and delivered on time.
This role sits at the heart of sales. You’ll coordinate diverse stakeholders, safeguard governance and compliance, and help shape the future of our bid function - including the smart use of AI. The position offers flexible hybrid and remote working, with occasional travel to Zaventem for key collaboration moments.
If you’re structured, articulate, and confident navigating formal tender environments, this role offers international exposure and the chance to make a visible impact.
What You’ll Do
- Own bids end-to-end: from qualification through submission
- Act as the central driver of governance, approvals, and formal compliance
- Ensure responses meet all client, legal, and procurement requirements
- Coordinate sales, delivery, legal, finance, and technical stakeholders
- Write, edit, and structure bid content to ensure clarity, consistency, and impact
- Identify risks early and guide teams toward practical solutions
- Continuously improve our bid processes and help integrate AI-enabled tools
Your Skills and Experience
- Proven experience with RFI/RFP processes in regulated or formal procurement environments
- Experience in working on EU tenders
- Able to clearly explain and apply bid compliance in EU tenders, including documentation control, formal requirements, governance and submission rules.
- Experience in Bid Management, Sales Support, or PMO roles
- Experience working in structured, deadline-driven environments
- APMP certification at Foundation or Practitioner level is an advantage
- Strong organisational skills and confidence managing multiple deadlines
- Clear communication and stakeholder management skills
- Strong writing, editing, and information-structuring skills
- Comfortable working in Word, PowerPoint, and collaboration tools (e.g., Teams)
- Fluent Dutch (mandatory) and strong English for international collaboration
- Curious mindset and interest in innovation and AI in the sales process
- Proactive, solution-oriented, and comfortable taking ownership
Your Background
- Proven experience with RFI/RFP processes in regulated or formal procurement environments
- Experience in working on EU tenders
- Able to clearly explain and apply bid compliance in EU tenders, including documentation control, formal requirements, governance and submission rules.
- Experience in Bid Management, Sales Support, or PMO roles
- Experience working in structured, deadline-driven environments
- APMP certification at Foundation or Practitioner level is an advantage
What we offer
- Hybrid and remote working flexibility
- Coaching, mentoring, and room to grow your responsibility fast
- Involvement in strategic, high-impact deals across the BNN (Belux, Netherlands, Nordics)
- A chance to shape and modernise our bidding approach
- Exposure to AI-driven bid tools and next-generation best practices
- A collaborative, forward-thinking environment where your ideas matter
Interested? Apply directly or email me confidentially at dylan.tarrant@empiric.com to discuss the opportunity.