Bid Specialist

Job Title: Bid Manager and Specialist – US Bids- Veoci Inc Process

Location: Noida / Sector 63 (or as specified)

Reports To: US Bid / RFP Team Lead ( www.veoci.com)

About iPrime Services Pvt. Ltd.

iPrime Services is the authorized Veoci partner for India and South Asia, delivering enterprise software solutions across aviation, business continuity management, and other critical operations sectors. Among our core activities, we provide bid preparation and management services for our US principals . This is a vital and very critical function and you will be a valued and critical member of the bid team.

www.iprimeserv.com

About Veoci

Veoci is a leading SaaS platform that empowers organizations to manage critical operations, emergency response, business continuity and team collaboration in real-time. With a proven track record of success across industries like aviation, healthcare, utilities, and government, we enable our clients to replace outdated, siloed processes with seamless digital solutions. Our platform is trusted by Fortune 500

companies, major airlines, leading universities, and municipalities to improve efficiency, enhance preparedness, and achieve operational resilience.

Role Overview

We are seeking a Bid Specialist to manage the end-to-end bid and proposal process for our US-based process

This role involves identifying relevant RFPs, and producing high-quality, compliant, and persuasive bid submissions. The submission requires inputs from multiple sources including finance , security , development , implementation etc and the whole bid has to be then put together and submitted online.

Key Responsibilities

• Assist the Search Team to identify relevant RFPs, RFIs, and tenders from procurement portals and on the websites of a list of identified prospects and customers.
• Analyze bid requirements, eligibility criteria, and compliance checklists to assess fit and win probability
• Coordinate with sales, technical, and delivery teams to gather inputs for proposal content
• Draft, structure, and edit compelling proposal narratives, executive summaries, and technical responses
• Use AI tools to accelerate research, drafting, and content reuse across bids while ensuring accuracy and compliance
• Ensure all submissions meet formatting, documentation, and compliance requirements specific to US procurement standards
• Manage bid timelines, tracking key milestones and submission deadlines
• Maintain a repository of reusable content, past submissions, and win/loss documentation
• Collaborate with pricing/commercial teams to finalize cost proposals and terms
• Support pre-bid meeting with content and guidance as well as submit post-submission clarifications or client queries
• Continuously improve bid quality based on feedback
• Track and analyse Wins and Losses.

Required Qualifications

• Bachelor's degree in Business, Communications, English, or a related field
• Excellent academic track record; must have scored above 85% in Class 12 Boards (CBSE)
• Must be based in NCR .
• 3–4 years of experience in bid/proposal management, preferably with exposure to US government or enterprise procurement processes
• Excellent written English with strong editing and proofreading skills
• Familiarity with US RFP/RFI formats, compliance matrices, and procurement portals (e.g., SAM.gov, state/local portals)
• Strong project management skills with the ability to manage multiple deadlines simultaneously
• Experience using AI-powered proposal or research tools in a bid/sales environment Working knowledge of AI tools (e.g., ChatGPT, Claude, Copilot) for drafting, research, and content optimization
• Able to use digital libraries and search with Gemini Pro

Preferred Qualifications

• Experience in enterprise software, SaaS, or technology services bids
• Familiarity with sectors such as aviation, business continuity, public safety, or government services
• Prior experience working with or for US-based clients or principals

Key Attributes

• Meticulous attention to detail and deadline discipline and to tools to colaborate with stakeholders to deliver award winning bids on time .
• Strong persuasive writing ability
• EDT Working
• Hybrid WFH Model
• Curious and adaptive mindset toward new tools and technologies, including AI