Bilingual Executive & Creative Assistant

JOB DUCK IS HIRING A BILINGUAL EXECUTIVE & CREATIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as an Executive Assistant with a Graphic Design background, where you'll play a pivotal role in supporting executive operations while contributing to impactful visual communications. This position is ideal for a proactive professional who thrives in a fast paced environment, takes ownership of projects, and consistently drives initiatives through completion. You'll manage high level administrative responsibilities, coordinate events and travel arrangements, and support brand consistency across a variety of creative projects. Success in this role requires strong judgment, exceptional communication skills, resourcefulness, and the ability to anticipate needs while delivering solutions. If you are an innovative and reliable self starter who enjoys balancing executive support with creative work, this opportunity offers a dynamic and rewarding career path.

Schedule:

Monday to Friday from 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Tracking deliverables and following up with internal and external stakeholders to ensure timely task completion
• Coordinating and overseeing calendar management, scheduling, and appointment booking
• Managing executive email communications and maintaining an organized inbox
• Collaborating with the Chief of Staff to align priorities
• Following up with team members to ensure task completion
• Leading projects from start to finish with minimal supervision
• Booking travel and events and coordinating logistics, including meals and venues
• Scheduling appointments and proactively resolving conflicts
• Communicating professionally with government officials, media contacts, vendors, and business partners
• Reviewing and deconflicting executive calendar commitments to maximize efficiency
• Utilizing AI tools to improve efficiency, productivity, and workflow management
• Managing email and calendar with accuracy and foresight
• Supporting magazine production activities, including theme development, article coordination, design support, and print coordination
• Preparing, organizing, and maintaining executive documentation and communications
• Leading assigned projects from initiation through successful completion
• Developing office communications, event collateral, and creative mockups as needed
• Creating and updating visual materials while ensuring brand consistency across all outputs

What We’re Looking For:

• 2–3 years of experience supporting executives, senior leadership, or high-profile professionals
• Background in graphic design with the ability to maintain brand consistency across visual materials
• Experience coordinating projects from concept through completion
• Comfortable communicating with government officials, media representatives, and external stakeholders
• Proficiency with AI tools to improve productivity and workflow efficiency
• Strong organizational and project management skills
• Ability to manage multiple priorities while maintaining attention to detail
• Familiarity with design, publication, and production workflows highly valued
• Proficiency with Microsoft Office Suite, Google Workspace, calendar management platforms, virtual meeting tools, graphic design software, and AI-powered productivity tools
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1,060 to 1,150 USD.
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.