Bilingual Real Estate Assistant | Remote

About the Role

We are looking for a Bilingual Real Estate Assistant (English/Spanish) to support a growing real estate business in the U.S.

This role combines administrative support, real estate research, outbound outreach, and relationship building. The ideal candidate must have excellent English communication skills and be confident communicating with U.S.-based contacts by phone and email.

Key Responsibilities

• Manage and organize the executive's email inbox.
• Research apartment communities and compile prospect lists using AI and online resources.
• Maintain and update Excel spreadsheets with accurate property information, including: Leasing office, contact names, phone numbers, email addresses, corporate leasing availability, notes from conversations
• Call apartment leasing offices to gather information and build relationships.
• Follow up with apartment communities that previously declined or requested future contact.
• Maintain detailed call notes and update CRM/spreadsheets accordingly.
• Assist with tracking new business relationships and new business opportunities.
• Complete additional administrative tasks as assigned.

Qualifications

• Must have at least 2 years of experience working with U.S. clients.
• Must currently reside in Colombia and be available to work during EST business hours.
• Excellent spoken and written English with a clear, professional phone presence.
• Comfortable making a high volume of outbound calls and following up consistently.
• Strong organizational skills and exceptional attention to detail.
• Proficient in Microsoft Excel or Google Sheets.
• Experience using AI tools (such as ChatGPT) to assist with research and data organization is highly preferred.
• Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Business Development Assistant is a plus.
• Ability to work independently, manage multiple priorities, and maintain accurate records.

Preferred Skills

• Experience in real estate, property management, leasing, or business development.
• Strong communication and relationship-building skills.
• Comfortable learning new systems and processes.

Ideal Candidate

We are looking for someone with direct U.S. real estate industry experience, excellent English communication skills, and confidence conducting outbound outreach and relationship-building with tenants, buildings, leasing offices, and property managers.