Billing Administrator

Summary Essential Functions Reviews Contract as it pertains to Billing Highlights Portal information, Contract, Task Order, Clin and Slin info and provides Summary to Billing Manager. Attends Kick-Off meetings to ask questions of OPS and Contracts as it pertains to Billing Creates SF 1035 (Invoice) template for applicable Project Type (i.e. T&M, CPFF, FFP) from Deltek CP or Excel. Completes review of Contract Billing requirements on additional or supplemental reports needed to complete invoice package to Client. Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit Standard Bill and verifies Timesheets in Monthly Billing cycle to Financial Confirms Timesheets and Non-Labor are within PoP of Task Order, Clin , Slin. Validates PoP, Task Order financial data as it pertains to Contract Value at Clin/Slin level in Contract Award and Modifications. Upon review of Monthly data, initiates correspondence to PCA's, PM's A/P and Payroll on errors from source documents (Timesheets, Expense Reports, Subcontractor and vendor Invoices) and request to take action to correct in next accounting Period. Confirms accuracy of T&M Billing rates, DCAA Approved Provisional Indirect Billing rates (ANMS, TRS) or applicable Fiscal Year Indirect Target Rates. Reviews FFP contracts for Milestone, Apportionment amounts for Monthly Invoicing Loads monthly data into Project Invoice template (100% Excel currently). Validates computed current and ITD hours and computed amounts to Deltek CP. Submits Project Monthly Invoice package to PM for Provides answers to any questions PM/PCA have concerning Monthly Invoice. Stores Read receipts and email confirmations of successful Loads Approved invoice data into Govt/Client Portals (WAWF, IPP, GSA, DoSPayments) and /or email addresses linked to Contract for invoice Saves all Invoice documentation to SharePoint (SF 1035, Back-up as timesheet, Expense Reports, Vendor Invoices, supplemental Excel reporting). Maintains Monthly ACRN trackers on Contracts which include multiple Clins, Slins funding performance Liaison to Accounts payable on Pay-When-Paid Subcontractors performance on Project Invoices, and amount payable to Subs. Resolves Short Payments and Rejected Invoices with input from Billing Manager and Liaison to DFAS, DoS Claims technicians as follow-up until payment received. Supports Billing Dept involvement with ICS, KRP audit and Contract Must be able to multitask and taggle within Billing cycle for monthly Invoicing and other duties linked to assigned Competencies Strong knowledge and background in Govt Contract Accounting Five plus years of Deltek CP use, emphasis in projects and Billing Modules General knowledge on Contract Administration Work Environment This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 75% of the Occasionally moves about inside the office to access file cabinets, office machinery, Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Frequently the standard office equipment moves up to 25 Must be able to work indoor conditions 90% of the While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday, 9:00a.m. to 5:00 p.m. Hybrid remote work environment. Evening and weekend hours are required, as required by business need. Security Clearance None required for this position Drug Free Workplace All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group. AAP/EEO Statement All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. About Ho-Chunk, Inc. & All Native Group Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members. All Native Group is a network of small businesses that support the critical missions of various U.S. Government customers. Our capabilities include telecommunications, health, logistics, specialized training, professional services, and IT solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence. As a tribally owned organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Our work is guided by our core NATIVE values: Native American Owned & Proud – Serving the Winnebago Tribe of Accountable – To always do what’s Team-Focused – For inclusive Innovative – In creating Visionary – In our purpose and Excellence – Through learning and OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.