Billing & Collections Coordinator | Work From Home

Are you an experienced billing professional with a background in legal billing, accounts receivable, or bookkeeping? Join a growing law firm where you'll play a critical role in managing the end-to-end billing cycle, trust accounting processes, collections, and financial reporting.

What You'll Do

• Manage the firm's semi-monthly billing cycle from pre-bill review through invoice generation and distribution.
• Review and audit time entries for accuracy, billing rates, and billable work descriptions.
• Generate and distribute client invoices according to established billing schedules.
• Monitor accounts receivable, follow up on outstanding balances, and support collections efforts.
• Apply retainer funds and assist with trust accounting and fund transfers.
• Prepare billing, utilization, and accounts receivable reports for firm leadership.
• Maintain billing systems, activity codes, rate tables, and approved rate updates.
• Collaborate with attorneys, paralegals, and firm leadership to ensure accurate and timely billing.
• Support process improvements, including AI-driven billing initiatives and workflow enhancements.
• Maintain strict confidentiality of client and financial information.

What We're Looking For

At least 2 years of experience in:

• Legal billing
• Accounts receivable
• Bookkeeping
• Billing and collections

Strong understanding of:

• Legal billing practices
• Trust accounting rules
• Retainer management
• Accounts receivable reconciliation

Technical Skills:

• Microsoft Excel (reporting, reconciliation, and tracking)
• SharePoint
• AI tools
• Legal billing or matter management software (LEAP experience is a plus)

Professional Qualities:

• Exceptional attention to detail
• Strong written and verbal English communication skills
• Ability to manage recurring deadlines and prioritize tasks effectively
• Confidence communicating with attorneys, clients, and stakeholders
• High level of professionalism and discretion when handling confidential information
• Stable employment history

Preferred Experience

• Previous experience working in a law firm
• Familiarity with LEAP legal practice management software
• Background in legal trust accounting and billing compliance

Why Join Us?

• Work with a dynamic and collaborative legal team
• Opportunity to contribute to process improvement initiatives
• Exposure to innovative legal technology and AI-driven workflows
• Long-term career growth in a specialized legal finance function

If you have a keen eye for detail, thrive in a deadline-driven environment, and have experience supporting legal billing and collections operations, we'd love to hear from you!

Apply now and be part of a team that values accuracy, accountability, and excellence. ⚖️💼