Billing Specialist

Job Title: Legal Operations Billing Specialist

Location: Bengaluru, Karnataka (Remote)

Hire Type: Permanent Hire with Kani Solutions India Pvt Ltd

Legal Operations Billing Specialist

About the Role

The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes for a global Legal organization. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.

The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a fast-paced environment.

What You'll Do

Invoice Processing & Billing Administration

• Review legal invoices for completeness and compliance with billing requirements.

• Route invoices for approval and monitor workflow completion.

• Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders.

• Coordinate invoice corrections and resubmissions when needed.

• Monitor invoice aging and help ensure timely payment processing.

• Maintain billing records and supporting documentation.

Matter & Vendor Administration

• Assist with the setup and maintenance of legal matters, vendors, and law firm records.

• Update billing rates, matter information, and vendor details within legal systems.

• Support law firm onboarding and vendor administration activities.

• Maintain accurate electronic records and documentation.

Reporting & Financial Support

• Prepare recurring reports on legal spend and invoice status.

• Support monthly accrual and budget tracking processes.

• Gather data for Legal Operations and Finance reporting requests.

• Validate information and resolve data discrepancies.

Systems Support

• Support users with invoice submissions, approvals, and basic troubleshooting.

• Assist with system testing, data cleanup projects, and administrative maintenance activities.

• Help maintain billing guidelines, job aids, and process documentation.

Required Qualifications

• Associate's or Bachelor's degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience.

• 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration.

• Experience managing large volumes of invoices and financial records.

• Strong attention to detail and commitment to accuracy.

• Proficiency with Microsoft Excel and Microsoft Office applications.

• Strong organizational and time management skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Strong written and verbal communication skills.

Strongly Preferred Qualifications

• Experience with one or more of the following platforms:

o Coupa

o SimpleLegal

o Onit

o Anaqua

• Experience supporting legal e-billing, matter management, or vendor management programs.

• Experience working with law firms, outside counsel invoices, or corporate legal departments.

• Familiarity with invoice review, accrual tracking, and billing guideline compliance.

What Will Make You Successful

• You are exceptionally organized and detail-oriented.

• You enjoy working with systems, data, and operational processes.

• You follow established procedures while maintaining a high degree of accuracy.

• You communicate professionally with internal and external stakeholders.

• You take ownership of completing routine work accurately and on time.