Legal Billing Specialist

Job Title: Legal Operations Billing Specialist

Location: Bengaluru, Karnataka (Onsite preferred) | Remote will also work

Hire Type: Fulltime/Permanent

Must Have:

• Hand-on experience with Legal Billing.
• Experience with Coupa is highly preferred.

About the Role

The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.

The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a fast-paced environment.

What You'll Do

• Invoice Processing & Billing Administration
• Review legal invoices for completeness and compliance with billing requirements
• Route invoices for approval and monitor workflow completion
• Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders
• Coordinate invoice corrections and resubmissions when needed
• Monitor invoice aging and help ensure timely payment processing
• Maintain billing records and supporting documentation.

Matter & Vendor Administration

• Assist with the setup and maintenance of legal matters, vendors, and law firm records
• Update billing rates, matter information, and vendor details within legal systems
• Support law firm onboarding and vendor administration activities
• Maintain accurate electronic records and documentation.

Reporting & Financial Support:

• Prepare recurring reports on legal spend and invoice status
• Support monthly accrual and budget tracking processes
• Gather data for Legal Operations and Finance reporting requests
• Validate information and resolve data discrepancies.

Systems Support:

• Support users with invoice submissions, approvals, and basic troubleshooting
• Assist with system testing, data cleanup projects, and administrative maintenance activities
• Help maintain billing guidelines, job aids, and process documentation.

Required Skills:

• Associate's or Bachelor's degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience
• 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration
• Experience managing large volumes of invoices and financial records
• Strong attention to detail and commitment to accuracy
• Proficiency with Microsoft Excel and Microsoft Office applications
• Strong organizational and time management skills
• Ability to prioritize multiple tasks and meet deadlines
• Strong written and verbal communication skills.

Strongly Preferred Qualifications:

• Experience with one or more of the following platforms:

-Coupa (Highly Preferred)

-SimpleLegal

-Onit

-Anaqua

• Experience supporting legal e-billing, matter management, or vendor management programs
• Experience working with law firms, outside counsel invoices, or corporate legal departments
• Familiarity with invoice review, accrual tracking, and billing guideline compliance.