Board Governance & Assistant Administrative Services Manager

Job Description

Job Title: Board Governance & Assistant Administrative Services Manager

Reports to: Business Services Manager

FLSA: Salaried, Exempt

Date: March 2026

TEDCO Overview

TEDCO is an independent entity established by the Maryland General Assembly in 1998 to facilitate the creation of businesses and foster their growth in all regions of the State. TEDCO’s role is to be Maryland’s leading source of funding for technology commercialization and seed capital, and to provide other entrepreneurial business assistance to early-stage technology businesses. TEDCO connects emerging technology companies with federal laboratories, research universities, business incubators, and specialized technical assistance.

Position Summary

This position is primarily responsible for coordinating interaction between TEDCO’s Board of Directors and the Executive Leadership Team regarding meetings, agendas, minutes, written and oral presentations, and travel as well as providing administrative support functions. As well as supporting the various Board committees.

Essential Job Functions

• Communicate directly and on behalf of the CEO with Board members.
• Schedule and arrange Board meetings to include identifying the space, facility, meeting supplies, meals, refreshments, and technology.
• Coordinate meetings and events of the five committees within the Board of Directors.
• Prepare the CEO’s briefings to the Board.
• Compile and distribute materials to the Board prior to meetings.
• Attends Board and committee meetings, report activities, request input and discusses Board of Directors recommendations.
• Develop and put into practices, policies consistent with the Board and TEDCO’s vision and mission.
• Prepare the meeting minutes, and maintain all corporate documents related to the Board.
• Maintain the annual budget for the Board of Directors
• Coordinate new member orientation.
• Schedule annual Board of Directors assessments
• Maintain and regularly update Board of Directors Roster to include tenure and contact information.
• Answer phones, and direct calls.
• Meet and greet visitors to the TEDCO office.
• Set up and take down meeting spaces.
• Assist in the planning of holiday parties and events.
• Manage office administration to include office supplies and vendors.
• Distribute mail.
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree
• Minimum of five years of experience providing a high-level of support to Boards, Committees or performing similar work.
• Prior experience planning and/or coordinating events and travel.
• Project Management experience is highly desirable.
• Excellent writing, copy editing and formatting skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Proficiency in Microsoft Teams, Zoom, Google Meet and other virtual meeting platforms.
• Ability to lift, carry, and move items weighing at least 30 pounds, such as tables, chairs, audiovisual and sound equipment, other meeting technology, office supplies, and mail, with or without reasonable accommodation.

Competencies

• Ability to exercise good judgment in a variety of situations.
• Ability to maintain confidentiality
• Strong sense of initiative with the ability to multi-task, anticipate the needs of the CEO and Board members and deliver on time.
• Ability to handle confidential and sensitive information in a discrete manner.
• Detail-Oriented and Results Driven
• Strong oral and written communication skills.
• Strong administrative and organizational skills
• Ability to represent the CEO and Board of Directors to external stakeholders.