Bookkeeper | AU | Hybrid in Ortigas

• Code and reconcile all bank transactions in Xero on a weekly basis and complete full reconciliations each month.
  
• Maintain accurate accounts receivable and accounts payable records to provide a clear view of the business's financial position.
  

• Review, code, and publish supplier invoices from Dext into Xero.
  

• Load all supplier invoices into the accounts payable ledger.
  
• Reconcile supplier invoices against month-end statements.
  
• Follow up suppliers to obtain missing invoices and supporting documentation.
  
• Prepare the accounts payable ledger in due-date order for management review.
  
• Upload batch payments into online banking for approval when required, with no authority to approve or release payments.
  

• Raise customer invoices from the construction management system based on approved project costs and margins.
  
• Monitor aged receivables and issue payment reminders to customers as required.
  

• Code supplier invoices to the correct job and cost code categories, ensuring alignment with purchase orders.
  
• Allocate labour costs, including superannuation expenses, to the appropriate jobs.
  
• Enter and maintain financial information within the project management system.
  
• Compare estimated project costs against actual costs and proactively flag projects tracking over budget.
  

• Review and reconcile all balance sheet accounts each month.
  
• Investigate and resolve discrepancies before month-end close.
  
• Prepare and deliver accurate, reconciled monthly financial records to external accountants.
  

• Process weekly payroll and employee expense reimbursements through Xero.
  
• Issue payslips and maintain accurate payroll records.
  
• Monitor PAYG withholding and superannuation liabilities and report them to management.
  
• Ensure annual leave and personal leave accruals are accurate and up to date.
  
• Lodge Single Touch Payroll reporting with every pay run.
  
• Complete annual payroll reconciliations and Single Touch Payroll finalisation for management review by 14 July.
  

• Process employee superannuation contributions within 7 business days of each pay run.
  

• Respond promptly to day-to-day finance enquiries from management, team members, suppliers, and external accountants.
  
• Provide ad hoc bookkeeping and finance support as required.
  

Requirements

• Has a Bachelor's degree in Accounting, Finance, Bookkeeping, Business Administration, or a related discipline.
  
• Has 3 or more years of end-to-end bookkeeping experience using Xero for Australian businesses, including month-end close processes.
  
• Has experience managing Australian payroll in Xero, including weekly pay runs, leave accruals, Single Touch Payroll reporting, annual finalisation, and superannuation processing.
  
• Has strong accounts payable experience, including supplier invoice processing and supplier statement reconciliations.
  
• Has a working understanding of Australian GST and PAYG withholding requirements.
  
• Has exceptional attention to detail and takes a structured, organised, and consistent approach to bookkeeping, ensuring no transactions are left uncoded or unreconciled.
  
• Has excellent written English skills with the ability to communicate professionally with suppliers, accountants, and stakeholders.
  
• Has the ability to work independently and take ownership of the bookkeeping function.
  
• Xero Certification would be highly regarded.
  
• Experience in construction or trades bookkeeping, including job costing and cost-plus-margin invoicing, would be highly regarded.
  
• Experience using Dext would be highly regarded.
  
• Experience working alongside an external accounting firm would be highly regarded.
  

Benefits

• HMO, dental, and life insurance for you and one free dependent from day one, with the option to add more.
  
• Uncapped placement incentives.
  
• Ongoing training and upskilling opportunities.
  
• Paid leaves including birthday, vacation, medical, and maternity, with up to 6 vacation days convertible to cash on your anniversary.
  
• Employee engagement activities such as year-end party, family day, team building, and more.