Bookkeeper & Payroll Specialist - Freelance, Remote

About the Client A Canada-based telecom services provider that delivers white-collar telecom solutions to small and medium-sized businesses, operating in Eastern Time as part of a growing portfolio backed by an experienced operator-investor. Why does this role exist? This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm. The Impact you’ll make Full-cycle bookkeeping (Zoho Books) Perform daily/weekly bank and credit card reconciliations Post journal entries and maintain accurate general ledger records Monitor accounts receivable aging and support month-end close Payroll processing (Zoho Payroll) Run payroll cycles, initiate payments to the bank, and email pay stubs Remit payroll deductions and prepare/file WSIB online Prepare and issue T4s for employees High-volume invoicing and billing Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers) Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices Complete the full monthly billing run accurately within a single billing day Accounts receivable follow-up and client communication Send professional, concise follow-up emails to clients with outstanding balances Maintain AR notes and escalate issues or discrepancies to the CEO when needed Reconcile payments received and keep customer accounts current Workflow ownership and reporting Manage recurring weekly/monthly checklists and timelines with minimal supervision Prepare brief weekly summaries on invoicing status, AR, and reconciliations Identify minor process improvements to increase speed and accuracy Skills, Knowledge and Expertise Required: 1+ year hands-on bookkeeping and payroll experience Proven proficiency with Zoho Books and Zoho Payroll Experience handling high-volume, manual invoicing and AR follow-ups Excellent written English for professional, client-facing emails Your superpowers are... Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO WFH Set-Up: Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. Internet speed of at least 40MBPS Headset with an extended mic that has noise cancellation and a webcam Back-up computer and internet connection Quiet, dedicated workspace at home You should apply if... You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails You thrive in a fast-paced, remote setting and can align to Eastern Time work hours What to expect... Work Setup: Remote position Must have a reliable internet connection and a quiet workspace Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: 40 hours per week Monday–Friday, 9:00 am–5:00 pm Eastern Time (Tentative) Compensation: $7 per hour No benefits package included Benefits