YOUR ROLE
Our Branding Procurement Coordinator is an operational role focused on managing the procurement and execution of event branding assets. You will act as the key link between our design assets and physical execution (such as signage, banners, and partner materials), sourcing print vendors, negotiating costs, managing production timelines, and ensuring everything is delivered to events on time for the events and within budget, all while keeping our brand guidelines in mind.
Responsibilities
Print Production & Procurement
- Coordinate the production of all branded event materials.
- Review artwork specifications received from our Graphic Designer or client to ensure it is technically print-ready.
- Request quotes and compare suppliers for the best quality, lead time, and pricing.
- Place purchase orders with print suppliers and manufacturers.
- Resolve production issues with suppliers before delivery.
Supplier Management
- Build and maintain relationships with print vendors and branding suppliers.
Branding Inventory Management
- Maintain an accurate inventory of all branding assets.
- Organize the branding in our warehouse for efficient storage and retrieval.
Event Preparation
- Ensure all required branding assets are available, complete, and event-ready.
- Verify that all materials have arrived and meet quality standards before departure.
Quality Control
- Inspect delivered print materials for print quality and production defects.
- Ensure branding is consistent with company brand guidelines.
Administration
- Manage the branding drive, ensuring documents and assets are structured, up-to-date, and accessible.
WHO ARE WE LOOKING FOR?
- Bachelor’s in Events, Marketing, Communication, or a related field (or equivalent hands-on experience).
- 1–2 years of experience in event coordination, marketing operations, or working with print/merchandise production.
Based in Belgium. While remote work will be possible, regular presence at our office in Nazareth-De Pinte is expected.
Competenties
- Technical & Print Expertise: You have a basic understanding of print production, specifications, and file preparation. Acting as the bridge between design and production, you ensure all artwork is technically accurate and ready for print.
- Supplier & Vendor Management: You source and manage suppliers, request and compare quotations, negotiate pricing, and ensure vendors meet agreed quality standards and delivery deadlines.
- Attention to Detail: You have an eye for detail, carefully reviewing dimensions, materials, print specifications, and artwork to ensure every branding asset is produced accurately.
- Organised: You maintain a well-organized overview of all branding assets, keeping both digital documentation and physical warehouse inventory structured, up to date, and accessible.
- Problem-Solving: You are solution-oriented when challenges arise. Whether dealing with production delays or last-minute changes, you quickly identify alternatives.
- Planning: You manage multiple branding requests simultaneously, effectively prioritizing work based on project timelines and ensuring all deliverables are completed on schedule.
- Communication: You communicate proactively with Project Managers, designers, suppliers, and other partners to gather the necessary information, resolve questions, and keep branding projects on track.
WHAT WE OFFER
- Full-time position
- A market-competitive salary, supplemented by fringe benefits
- A role with significant responsibility and room for professional growth.
- A transparent career development framework.
- A healthy, flexible work-life balance.
- You will join a passionate and inclusive international team where respect and team spirit are central.
ABOUT FANFINITY
Who we are
Since 2014, Fanfinity has brought fans and brands together in the gaming industry. We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, Star Wars: Unlimited, One Piece, League of Legends, Riftbound, CS:GO, Mario Kart, Splatoon, and more! With more than 9 nationalities in our team of 40+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world. We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further. We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.
Diversity makes us strong
We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.