Business Analyst II - Accounts Payable Lead - (NASA eMITS)

Business Analyst II - Accounts Payable Lead - (NASA eMITS)

Rothe is seeking an Accounts Payable Lead/Business Analyst II to provide accounting expertise for the Business Management Office in support of the NASA Enterprise Multimedia and Integrated Technical Services (eMITS) contract. eMITS is the Agencies enterprise-level contract providing IT management, multimedia, and communication services for NASA’s Office of the Chief Information Officer (OCIO) and Office of Communications (OCOMM). From photographing rocket launches and recoveries, to producing NASA TV segments, to information technology management, eMITS is the primary integrator of services for NASA IT and provides NASA’s communication to the outside world. Come join us in support of NASA’s mission to investigate the unknown in air and space and inspire the world through discovery.

Job Description:

Working under general direction of the Procurement Supervisor, the Accounts Payable Lead is responsible for ensuring the financial integrity, regulatory compliance, and efficient processing of accounting activities for a Cost-Plus-type federal contract environment. This role independently manages high-volume and complex purchase orders, corporate credit card reconciliations, and vendor invoices; Ensures complete and accurate accounting of all transactions, drives process efficiencies, and provides advanced administrative and analytical support to facilitate smooth business operations.

Functional Responsibilities:

• Working closely with buyers, Corporate office, and Business Manager/Financial Analysts to validate invoices, purchase orders, credit card statements and payables information to ensure accuracy of all data (including pricing, extensions, freight charges, tax, supporting documentation). Prepare and process vendor invoices/ payment requests using Deltek Costpoint. Research any discrepant information to act and resolve avoiding duplicate payments.
• Perform month-end, quarter-end, and year-end closing activities as directed in an accurate, timely manner. Prepare, review, and post journal entries; reconcile accounts and contract credit card activity.
• Maintain Accounts Payable Inbox and ensure electronic files are kept in a highly organized, accessible, and efficient manner to remain compliant with contract and corporate standards.
• Ensure internal accounting practices meet requirements of FAR, CAS, GAAP, and internal control standards. Support compliance activities, including DCAA/DCMA audits, customer audits, and other compliance reviews.
• Develop, refine, and enforce internal controls; identify off-standard situations and recommend or implement corrective action.
• Compile information and assist with reporting as directed on purchase orders, customer audits, invoices, and contract metrics. Provide tax-exempt information to vendors as needed.
• Establish and maintain effective communication within the Business Office, with customers, with vendors, and with the Corporate office.
• Participate in cross-training within the department to assist with other business operations as needed, including serving as backup for travel support and expense report processing.

Hybrid telework environment with 3 days per week in office located near NASA Johnson Space Center in Houston, TX.

Education and Experience:

BA in Accounting, Finance, or related business discipline with minimum 3 - 5 years accounting experience. 1-2 years in a federal government contracting environment a plus.

Strong Excel experience, with high attention to details and accuracy.

Deltek Costpoint experience a plus.

Understanding of the full life cycle of a procurement from initiation, sourcing, negotiation, purchase award, receipt and completion. Experience with Deltek Costpoint Material Module a plus. High attention to details, including solid organizational skills and quality products produced with a high amount of accuracy.

Minimum Qualifications:

• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, OneNote, OneDrive), Sharepoint, and Box; Advanced MS Excel skills (including pivot tables, vlookups, graphs, complex formulas, and trend analysis)
• Strong proficiency with Deltek Costpoint (or equivalent DCAA-compliant ERP system)
• U.S. Citizenship required; ability to obtain NASA Public Trust/HSPD-12 badge

Preferred Qualifications (not required for consideration):

• CPA or CMA certification
• Experience with indirect cost pool calculations (Fringe, Overhead, G&A)
• Experience working with Cost-Plus-Fixed-Fee (CPFF), Time & Materials (T&M), or Firm-Fixed-Price (FFP) government contracts
• Familiarity with Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS)
• Prior experience supporting NASA or other federal agency financial reporting requirements

For this hybrid position, the employee bears travel costs to the nearest NASA Center for badging and issue of NASA IT equipment, and must have a reliable internet connection and be able to VPN into the NASA network to conduct work.

Rothe is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Rothe participates in E-Verify.