Business Support Officer
- Hiring from
- United Kingdom
- Work type
- Hybrid
- Posted
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Do you have excellent attention to detail and the confidence to advise and influence colleagues and stakeholders at all levels? Do you thrive in a fast-paced environment? If the answers to the above are yes, then this exciting opportunity could be for you.
We are currently seeking applications for a Business Support Officer. This role is central to National Records of Scotland (NRS) and will give the successful candidate an opportunity to gain insight and experience at the heart of our business.
Your role within our Business Management Unit (BMU) will provide support to the Chief Executive, as well as members of the wider Executive Management Team. You will support the corporate governance boards and processes. The work is varied and interesting and at the heart of senior decision making in the organisation giving you exposure to the management of a Scottish Government public body and provides opportunities to develop a wide variety of skills.
- Provide secretariat for the NRS Governance Boards that you will support, including managing the meeting arrangements and papers, supporting the Chair and delivering all the secretariat requirements, including drafting the minutes.
- Proactively monitor and manage CEO and NRS Senior Managers diaries and mailboxes ensuring efficient management of business priorities.
- Ensure all BMU email boxes are actively monitored by prioritising information ensuring that items are appropriately allocated, actioned and followed up.
- Ensure deadlines for replies are set and met by identifying and engaging with those to within NRS and wider SG and OGDs to manage the collation of information to support the delivery of high-quality draft correspondence for CEO/Senior Manager.
- As part of the BMU team, administer the NRS Complaints, FOI and Ministerial correspondence systems for NRS.
- Provide support development and line management an Executive Assistant (A4).
- Adaptability to change - Working.
- Delivery and decision making as speed - Working.
Communication skills and the ability to understand complex information and give clear explanations to customers are important. Remaining calm in difficult situations and maintaining a professional manner.
- Managing a quality Service – Level 2
- Seeing the big picture – Level 2
You can find out more about Success Profiles Behaviours, here: Success Profiles: Civil Service behaviours - GOV.UK (www.gov.uk)
Apply online, providing a CV and supporting statement of no more than 750 words providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
If invited for further assessment, this will consist of an interview and presentation.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
Assessment schedule to be confirmed.
This role is open to internal candidates and Common citizenship organisations only.
Sponsorship
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
National Records of Scotland (NRS) is Scotland’s record keeper. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
NRS is a Non-Ministerial Department of the Scottish Government & and our staff are part UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
Our standard hours are 35 hours per week, we offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website, or read about the different levels of security checks in our Candidate Guide.
Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guide for further information on our recruitment and application processes.
For more information about this role, please contact Sam Harrison at Sam.Harrison@NRScotland.gov.uk