Clerical Assistant (Awards Officer), Admin Support Group

Primary Purpose: To administer undergraduate and graduate student awards in the College of Arts and Science. This position will be flexible in arrangement and may involve redeployment to a similar finance and awards related position.

Nature of Work: Reporting to the Assistant Manager, Finance, this position will be responsible for managing the College of Arts and Science scholarship and bursary programs and competitions. This position is student-focused, and interacts with a diverse group of stakeholders, requiring excellent interpersonal skills, attention to detail, a high level of efficiency, and professionalism. The incumbent must exercise discretionary decision-making and maintain confidentiality in all aspects of the work.

Typical Duties or Accountabilities:

• Guides departments and other college units with respect to award procedures, timelines, rules and regulations, fund balances, advertising, student qualifications, submission, distributions, and payouts.
• Advises on award quantities and amounts based on the terms of reference and financial resources available for the funds.
• Determines which students are to be considered for awards based on the terms of reference and advises the appropriate Award Committee.
• Relays administrative requirements for preparing application submissions.
• Independently oversees the processes for advertising awards to eligible students, receiving student submissions and applications, and verifying student qualifications.
• Communicate with students to ensure that proper documentation is completed when necessary.
• Creates and maintains templates for official award letters to recipients and relays appropriate donor information for thank you letters collected by the college’s Development Officer.
• Collects data, prepares forecasts, and presents information to departments and relevant units.
• Ensures departments have accurate and up to date information for award ceremonies.
• Liaises between Student Finance and Awards, departments and other units in the College of Arts and Science regarding award procedures and payouts, and to ensure all awards procedures are properly followed. Provide guidance and training to committees on award policies and best practices.
• Effectively represents the College of Arts & Science and its departments in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems related to award administration as they arise, and maintaining appropriate confidentiality of information and materials.
• Independently prioritizes tasks and responsibilities to meet deadlines.
• Ensure compliance with institutional policies and terms of reference.
• Participates in initiatives and continuous improvement processes to enhance student experience.Participates in developing terms of reference documents and guidelines for departmental and college awards.
• Receives new departmental and college awards from the College Advancement team.
• Ensures all possible awards are being administered properly to maintain good standing with donors.
• Establish and maintain effective departmental internal controls to ensure accuracy, compliance, and risk mitigation.
• Support the Assistant Manager, Finance, in department-wide strategic planning and process improvements for increased efficiency and modernization.
• Gains a thorough understanding of and stays current on policies and procedures.

Education: Successful completion of a recognized post-secondary program in office administration, business, accounting, finance, or related discipline from a recognized institution.

Experience: Two years of related or transferable experience, preferably at a post-secondary institution.

An equivalent combination of education and directly related experience may be considered.

Skills: Ability to prioritize multiple projects with competing deadlines in a fast-paced environment; highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with coworkers; ability to recognize and implement changes resulting in improved administrative processes; ability to take initiative, be self-directed, and to exercise diplomacy; ability to be creative in solving issues; ability to handle interactions with tact, discretion, confidentiality and cultural sensitivity; excellent verbal and written communication skills; working knowledge of general financial procedures in a large, complex organization; strong computer skills with particular proficiency in Microsoft Excel (knowledge of current University programs, such as Banner or AboutUS, would be a strong asset); ability to work independently as well as in a team; ability to provide timely and courteous service under stressful conditions; excellent organizational skills and meticulous attention to detail.

Inquiries regarding this position can be directed to Samantha Smith at sam.smith@usask.ca

Department: A&S Admin Support Group
Status: Term 12 months with the possibility of extension or becoming permanent
Employment Group: CUPE 1975 - Restricted
Shift: Mon-Fri, 8:30-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 10/21/2026
Closing Date: 10/27/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
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