Clinic Assistant, UMHC - Allied Health Provider Services

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Clinic Assistant

The University of Miami/UHealth Department of UMHC-SCCC Survivorship has an exciting opportunity for a Full Time, Clinic Assistant to work Hybrid in Miami.

Core Job Summary:

The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

Core Responsibilities:

• Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified.
• Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.
• Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies.
• Assists with receiving, distributing, and sorting supplies brought to the unit.
• Obtains laboratory and x-ray reports and notifies doctors of results.
• Utilizes EPIC to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.
• Greets patients upon arrival and verifies patient information.
• Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.
• Documents all equipment issues and reports to appropriate managing staff.
• Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.
• Receives telephone calls and responds to inquiries from visitors.
• Reports unusual incidents in a timely manner to appropriate supervisory personnel.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Reports to the Clinical Program Coordinator
• Provides support to the survivorship program, lung cancer screening program, and support services in regards to outbound work, scheduling and rescheduling appointments.
• Generates patient reminder letters in regards to their scheduled lung cancer screening in adherence with registry and accreditation requirements.
• Assist in planning and organizing patient related events.
• Able to generate reports from EPIC and other sources to provide reports necessary for accreditation requirements.
• Assist with meeting logistics (agenda, room reservation, and minute taking).

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• High school diploma or equivalent
• Minimum 6 months of relevant experience
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work evenings, nights, and weekends as necessary.
• Commitment to the University’s core values.
• Ability to work independently and/or in a collaborative environment.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

About Us

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming Lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.