Clinic Patient Access Representative Senior

Location Address:

2925 Chicago Ave
Loading Dock
Minneapolis, MN 55407-1321

Date Posted:

October 19, 2026

Department:

62840643 Clinical Service Line Administration

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union-NCT

Weekend Rotation:

None

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• 1.0 FTE (80 hours per two-week pay period)
• 8-hour day shift
• No weekends
• Remote position; must reside within commuting distance of Allina Commons, Minneapolis MN

Job Description:

Provides advanced patient access, intake coordination, and scheduling support for complex or high acuity patients. Functions as a subject matter expert and informal mentor while maintaining direct responsibility for patient access work.
Principle Responsibilities

• Advanced Scheduling & Access Management
  • Provides advanced scheduling support for complex, specialty, or high acuity patient populations.
  • Partners closely with clinical team to assess urgency and access needs using clinical workflow knowledge and established access guidelines.
  • Identifies barriers to access and proactively develops alternative scheduling pathways or solutions.
  • Manages complex work queues and escalated scheduling issues requiring advanced problem solving.
• Patient, Provider & Staff Resource
  • Serves as a trusted clinic resource regarding access, scheduling, billing, and service related questions.
  • Provides first level resolution for escalated access or scheduling concerns.
  • Facilitates billing related requests and ensures appropriate follow up.
  • Ensures accurate, timely documentation of all patient interactions and decisions.
• Mentorship & Knowledge Sharing
  • Serves as an informal mentor and subject matter expert for Clinic Patient Access Representatives.
  • Provides peer guidance and knowledge sharing related to complex scheduling, referrals, and workflows.
  • Supports onboarding and training of new staff without formal supervisory authority.
  • Identifies opportunities for workflow or access improvements and partners with leadership as appropriate.
  • May participate in projects or work groups to support workflow improvements, implementations, etc.
• Additional Responsibilities
  • Completes referrals, specialty scheduling, and other advanced access functions as assigned.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 3+ years experience in healthcare scheduling or patient-access experience, including demonstrated experience managing complex scheduling scenarios, referrals, and specialty access workflows
• 2+ years basic medical terminology experience and understanding of clinical workflow

Preferred Qualifications

• High school diploma or GED
• Associates or Vocational degree
• Medical reception or equivalent program

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $23.22 to $31.83 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

About Us

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin.

We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!

Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Allina Health is an E-Verify Employer

Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States.

Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization.

An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly.

For more information, link to:

Right to Work Poster (e-verify.gov)

E-Verify Participation Poster English and Spanish

Application Instructions:

External Candidates:
Click “Apply” to start your application. You will need to either create an account or sign into your account to submit an application.

Employees:
If you are a current Allina Health employee, you must sign into Workday and apply through Find Jobs to ensure that you are identified as an internal candidate.