Commercial Real Estate VA

Job Title: Commercial Real Estate Virtual Assistant (Philippines-based) Role Overview: We are seeking a highly detail-oriented Commercial Real Estate Virtual Assistant based in the Philippines to support both a commercial listing agent and a commercial mortgage broker. The role involves conducting research, providing underwriting support, reviewing leases, organizing documents, and managing CRM tasks. Key tools used include CoStar, Crexi, and Salesforce . Key Responsibilities: CRE Research & Data Gathering Use CoStar, Crexi, title profiles, and other tools to research properties, owners, tenants, sales comps, and lease comps. Research closed transactions and summarize key data points (price, cap rate, rent, terms, concessions, etc.). Leases, Rent Rolls & Financials Read and interpret commercial leases (AIR, CAR, and custom forms). Prepare clear lease abstracts capturing term, rent, options, NNN/CAM structure, reimbursements, caps, and unusual clauses. Analyze rent rolls and historical operating statements; normalize income and expenses based on provided guidelines. Underwriting & Deal Sizing Assist with underwriting for listings and financing using existing Excel models and SOPs. “Size up” deals for owner-user and investment loans using provided metrics and lender criteria (DSCR, LTV, minimum coverage, etc.). Build new Excel underwriting templates for different deal types and help troubleshoot or correct formulas in existing spreadsheets. Transaction & Document Support Work with title and escrow: help review title reports, escrow instructions, and closing documents under guidance. Organize and maintain digital files for each deal (leases, financials, reports, photos, OMs, LOIs, term sheets). Assist in preparing listing packages, basic OMs, and finance packages from templates. CRM & Administrative Support Update and maintain Salesforce (or similar CRM) with properties, contacts, activities, and pipeline stages. Prepare call lists, follow-up lists, and weekly status reports for active listings and loan files. Manage calendars, schedule calls, and coordinate with clients, lenders, title, and escrow as needed. Qualifications: At least 2+ years of experience as a real estate VA or in a related CRE, lending, or property management role. Practical knowledge of commercial real estate transactions and documents , including title and escrow. Strong ability to read, understand, and analyze commercial leases and produce lease abstracts. Solid understanding of basic underwriting concepts , including: Net Operating Income (NOI) Debt Service Coverage Ratio (DSCR) Capitalization rate Loan-to-Value (LTV) Cash-on-Cash return (COC) Operating expense ratios Advanced skills in Microsoft Excel, Word, Outlook, and PDF tools (data cleanup, formulas, pivots, comments, PDF editing/annotation). Experience with CoStar, Crexi, and title profile tools or similar real estate data platforms. Experience working with Salesforce or related CRM platforms (e.g., HubSpot, Pipedrive, RealNex) for data entry, tracking, and reporting. Excellent written and spoken English , comfortable communicating with brokers, clients, title officers, escrow officers, and lenders via email, chat, and Zoom. High attention to detail , accuracy with numbers, and ability to follow detailed SOPs and checklists. Preferred (Nice to Have): Prior experience supporting a commercial mortgage broker or commercial lender . Familiarity with AI tools for document review (e.g., AI lease abstraction, PDF analyzers) and willingness to learn new software quickly. Experience with U.S. commercial property types : industrial, retail, office, multifamily, and specialized assets.