The Snapshot
You'd be joining a business made up of two related entities, an established healthcare practice with around 16 to 20 staff across full-time, contractor, and casual arrangements, and a smaller education academy of a couple of people, both led by the same Director. The Director is a high-performing professional and business owner who needs clear, accurate, timely financial visibility across both, and right now that's not quite happening things are being missed, payroll's seen as overly complicated, and the current setup is stretched too thin.
This role exists to fix that. You'd take full end-to-end ownership of the finance function across both entities: payroll, BAS, reconciliations, AP/AR, and the management reporting the Director actually needs to make good decisions. It's a hands-on, high-accountability role, and once you're across it, you'd be trusted to run it, not chased to keep up.
This role is based in the Philippines, working hours aligned to Australian business hours.
What You'll Actually Do
Payroll and compliance
- Process and manage payroll across both entities, covering full-time, part-time, casual, and contractor arrangements, with accuracy in wages, superannuation, leave entitlements, and deductions for each.
- Prepare and lodge Business Activity Statements (BAS) for both entities in line with ATO requirements and deadlines, with accurate treatment of GST and PAYG withholding.
- Keep both entities compliant with superannuation guarantee obligations, payroll tax, and other statutory requirements.
Accounts payable and receivable
- Manage accounts payable across both entities: supplier invoice processing, payment approvals, and payment run coordination, all accurate and on time.
- Manage accounts receivable, including invoicing, allocation of receipts, and following up outstanding balances, keeping accurate debtor records across both structures.
Reconciliations and general ledger
- Perform regular bank reconciliations across all accounts for both entities in Xero, resolving discrepancies promptly.
- Keep the general ledger clean, current, and audit-ready at all times: chart of accounts, coding, and financial records.
- Manage document capture and processing using Hubdoc and NAB Connect where applicable, keeping source documents organized and accessible.
Management reporting and KPIs
- Prepare monthly management reports for both entities: P&L, cashflow statements, balance sheet reconciliations, and budget versus actuals, in a format that gives the Director clear, actionable visibility.
- Develop, maintain, and report on KPI dashboards tailored to each business, flagging variances or trends that need attention.
Forecasting and financial planning
- Help prepare cashflow forecasts, budgets, and financial models to support planning and decision-making across both entities.
- Support the Director with ad-hoc financial analysis, scenario modelling, and reporting, always presented in a clear, decision-ready format.
What You Need To Bring
- Demonstrated experience as a Company Accountant, Senior Bookkeeper, or similar, with genuine end-to-end ownership of a finance function, ideally across multiple entities or business structures.
- Advanced proficiency in Xero. This is non-negotiable: you'll need to be immediately capable across reconciliations, payroll, BAS preparation, and management reporting within the platform.
- Demonstrated experience managing payroll across mixed employment types, including full-time, part-time, casual, and contractor arrangements.
- Strong working knowledge of Australian tax compliance, including GST, PAYG withholding, superannuation guarantee, and BAS/IAS lodgement requirements.
- A proven track record producing accurate management reports, KPI dashboards, and financial summaries for director-level review.
- Technically precise, with a genuine commitment to accuracy across every part of the finance function.
- Highly organized, with the ability to manage competing priorities across two businesses without letting anything slip. This matters here specifically, because things have been slipping.
- Proactive and self-directed: someone who spots what needs attention and acts on it, rather than waiting to be asked.
- A clear communicator who can turn financial information into straightforward reporting a busy Director can actually act on.
Nice to Have
- Experience with NAB Connect for banking administration and Hubdoc for document management and capture.
- CPA or CA qualification, or meaningful progress toward professional accreditation.
- Experience managing finance across multiple entities, cost centers, or business structures simultaneously.
The Setup
- Philippines-based candidates only.
- Fully remote, full-time, working hours aligned to Australian business hours.
- Work-from-home equipment provided.
What's In It For You
A stable, full-time role with a business that genuinely needs you and wants you to grow into it. You'd be trusted to own your area, not micromanaged, working with a small team that values someone who can take things off their plate and run with them.
On Top Of That, Staffstream Looks After You Properly
- HMO health cover, with one dependent covered for free.
- Group life insurance.
- Paid leave credits.
- Work-from-home equipment provided.
You're employed compliantly under Philippine law: a proper local employment contract, your taxes handled correctly, and all your government-mandated benefits (SSS, PhilHealth, Pag-IBIG) plus 13th month pay. That means real security and peace of mind, not a loose freelance arrangement. Everything is above board and looked after for you.
How This Works
You'd be employed directly by Staffstream, not by the client. We place you with an Australian business and support you the whole way, handling the local employment side properly so you can focus on the work in front of you.