Congress Lead

PE Global are currently recruiting for a Congress Lead for a 12 month contract role with a leading multinational Pharma client based in London (fully remote within the UK).

Pay rate is 340 GBP per day PAYE

Provide end-to-end orchestration and operational delivery of Tier 1 & 2 congresses, ensuring seamless coordination across cross-functional internal stakeholders, vendors, and external stakeholders to deliver high-quality, compliant, and efficient congress execution. Act as the central orchestration lead and single point of contact (SPOC) across the full congress lifecycle.

Job Responsibilities

• Establish and lead the cross-functional congress team (cadence, governance, ways of working)
• Build and manage the integrated end-to-end congress plan across all activities
• Lead stakeholder engagement and communication strategy
• Act as SPOC for congress organisers and key vendors
• Coordinate society sponsorship planning, approvals, and execution
• Oversee logistics vendors:
• Manage and coordinate site visits (planning, execution, reporting)
• Ensure governance and compliance processes (e.g., EEE Gov liaison, BeSure)
• Track annual planning and operational budgets (sponsorship + logistics) and escalate risks early
• Orchestrate alignment across:

Medical Society / Scientific Communications

Activity Owners (symposia, booth, EEEs)

Procurement / Finance

External vendors and agencies

• Provide overall operational oversight onsite across all congress activities
• Act as primary escalation point (SPOC) for:

Internal stakeholders

Vendors

Congress organisers

• Coordinate daily delivery against plan
• Manage cross-vendor orchestration (e.g., logistics vs activity agencies)
• Drive rapid decision-making in time-sensitive scenarios to protect delivery quality
• Lead post-congress debrief process (cross-functional)
• Deliver operational insights and performance reporting (KPIs, highlights)
• Coordinate financial reconciliation and close-out activities
• Capture and document lessons learned and improvement actions
• Drive post-congress communications and stakeholder alignment
• Integrated end-to-end congress plan
• Clear governance and decision-making structure (DACI-aligned)
• Vendor coordination and delivery framework
• Detailed onsite execution plan and run-of-show
• Post-congress report (KPIs, insights, lessons learned)
• Documented risk, issue, and mitigation tracking

Requirements

Essential

• Proven experience delivering priority congresses end-to-end
• Pharma experience in the congress space. Ideally not events
• Strong orchestration capability in complex, matrix environments
• Deep understanding of:
• Sponsorship models
• Congress logistics
• Compliance and governance processes
• Ability to act as a central SPOC across siloed functions

Highly Preferred

• Familiarity with:
• Governance processes
• Global /International Medical Affairs operating model
• Medical Society engagement frameworks

Critical Skills

• Exceptional relationship management and stakeholder influence
• Strong orchestration mindset (beyond task-based project management)
• Problem-solving and decision-making under pressure
• Ability to challenge constructively and drive accountability
• Excellent communication and coordination skills

Success Criteria

• Seamless end-to-end delivery with no operational gaps

Interested candidates should submit an updated CV.

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***