Contract Administrator
PDSAMake a difference every day with PDSA
About Us
Join us to help keep even more people and pets together when times are tough. For over a century, PDSA have provided vital veterinary care for the pets of people in financial hardship.
We’re now on a journey to expand our reach to support even more people and their beloved pets. To achieve this ambitious goal, we need passionate and driven individuals who are ready to embrace change and help shape a future-focused PDSA. Together, we'll build a stronger organisation to ensure our services help those who need us most for the next hundred years.
If you're ready to make a real difference and be part of a team that's creating positive change, we want you to join us. Let's build a brighter future for pets and their owners, together.
About the Role
We’re looking for an organised and detail-focused Contract Administrator to join our Supply Chain team.
This is a fully remote position, offering the flexibility to work from home.
Working closely with our Contract Manager, you’ll provide essential administrative support across our supply chain contracts and procurement activity, helping to ensure contracts, purchase orders, supplier agreements and associated documentation are processed accurately and efficiently.
You’ll maintain comprehensive contract and supplier records, monitor key timelines and renewal dates, and coordinate communication between suppliers and internal stakeholders. You’ll also support the team with contract queries, reporting, procurement activity and gathering the information and documentation required during contract negotiations.
You’ll have the opportunity to contribute to projects and improvements within the contract administration function, helping us find more efficient ways of working while ensuring our procurement policies and relevant legal requirements are followed.
This is a varied role where you’ll work with colleagues and suppliers across PDSA and play an important part in ensuring our contracts and procurement activity run smoothly.
About You
You’ll be someone who enjoys keeping things organised, has excellent attention to detail and is comfortable managing multiple priorities.
You will have:
- Previous experience in contract administration, procurement or a related administrative role
- An understanding of contract lifecycle management, including drafting, review and compliance monitoring
- Good Microsoft Office skills, particularly Word and Excel
- Strong organisational skills with excellent attention to detail
- The ability to manage multiple tasks and prioritise your workload effectively
Experience within a charity or not-for-profit environment would be advantageous, as would familiarity with procurement processes, legal terminology, supply chain operations or contract management systems.
You’ll also be a proactive and collaborative colleague who is comfortable communicating with both internal stakeholders and external suppliers.
Rewards, support and benefits
We’re really passionate about being a great place to work, somewhere people feel proud of what they do, connected to a meaningful purpose, and able to make a genuine difference every day. Our teams are collaborative and supportive, and we encourage everyone to bring their ideas, individuality and passion for pets to work with them.
As well as a rewarding role and a positive, people-focused culture, we also offer a wide range of benefits, including:
- Flexible working options to support your work–life balance and individual circumstances.
- 25 days’ holiday plus Bank Holidays
- Three paid special days off: Volunteering Day, Celebration Day and Wellbeing Day annually.
- Generous pension options, with PDSA contributions starting at 5% and rising to 10%.
- Life assurance providing four times your annual salary for added peace of mind.
- AXA Health Employee Assistance Programme, with 24/7 wellbeing support
- Retail, holiday and lifestyle discounts available through our staff Fetch benefits platform.
- Enhanced maternity, paternity and adoption leave to support you and your family.
- 10% discount on PDSA Pet Insurance plus access to staff veterinary services.
PDSA is committed to embedding a culture of diversity and inclusion within our teams that reflect the communities we serve. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. We offer a range of family friendly, inclusive employment policies and opportunities for flexible working arrangements to support team members from different backgrounds.
If you have any questions or concerns regarding accessibility, please contact us and we will be happy to discuss via email or telephone reasonable adjustments that you may require throughout the recruitment process.
We are committed to safeguarding and promoting the welfare of children, adults at risk and all our colleagues and expect everyone who works for us to also share this commitment and to treat people with courtesy and respect.
To support this commitment, our recruitment & selection processes are robust and rigorous. All appointments will be subject to satisfactory references and appropriate background checks.