Contracts Coordinator

What Your Day Will Look Like: As a Contracts Coordinator supporting TxDOT projects, you will play a critical role in the preparation, review, execution, and administration of contracts, work authorizations, amendments, and procurement-related documents. Working closely with project managers, technical staff, clients, subconsultants, and corporate teams, you will help ensure compliance with TxDOT requirements, contractual obligations, and company policies. This position requires strong attention to detail, effective communication skills, and the ability to coordinate multiple priorities in a fast-paced project environment while supporting the successful delivery of transportation infrastructure projects across Texas. What You'll Do: Partner with project managers, accounting staff, clients, subconsultants, and legal counsel to facilitate contract negotiations, coordinate revisions, and support timely execution of agreements. Review and summarize key terms, conditions, and obligations within professional engineering services agreements, TxDOT-related contracts, and other business agreements, identifying potential risks and recommending revisions as needed. Prepare, process, and administer prime contracts, subconsultant agreements, work authorizations, task orders, amendments, and addenda in accordance with client requirements and company policies. Coordinate the execution process for client and subconsultant agreements, including routing documents for review and signature, tracking approvals, and ensuring complete and accurate contract records. Maintain organized electronic contract management systems and project files, ensuring documentation is accurate, accessible, and compliant with company retention standards. Monitor contract status, critical milestones, and required documentation to support project delivery and contractual compliance. Collaborate with project teams to ensure contractual requirements, insurance provisions, and project-specific obligations are properly documented and fulfilled. Assist with annual professional liability and corporate insurance renewal activities, including collecting required information and supporting documentation. Coordinate the issuance and maintenance of project-specific insurance certificates and related compliance documentation for clients and subconsultants. Provide administrative and contractual support throughout the project lifecycle, from proposal and contract execution through project completion and closeout. What You'll Need: 3+ years of experience with contract/subcontract review and contract management with TxDOT projects. Experience with Contract Lifecycle Management platforms or concepts Excellent written and verbal communication skills and a willingness to engage with diverse stakeholders, strong understanding of contract law, risk allocation, and negotiation principle Attention to detail, organizational skills, and avility to manage multiple priorities A collaborative, solution-oriented mindset wit the ability to work independently while exercising sound judgement and discretion Current notary license or a willingness to obtain within the first six months of employment. This office job primarily operates in a professional office and rountinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise. While performing the duties of this job, physical demands of the employee may include constantly sitting, talking, hearing, repetitive motions, and occasionally standing, moving reaching, handling, grasping, feeling and coordination. This job will rarely require lifting, carrying, pushing, and pulling up to 35 lbs. #LI-JH1 #LI-Hybrid What Benefits You’ll Enjoy: We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact [email protected] Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships. Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities. Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options. Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match. Community – Quarterly social events, paid group volunteering events, and employee networks and groups. How Your Career Will Grow: We know career growth is not always linear or streamlined—it's often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow. Why You’ll Love Consor: You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. Click here to learn more about Consor. Consor’s Commitment to Equal Opportunity in the Workplace Consor fosters a workplace where teammates and job candidates are treated with dignity, and where different perspectives and life experiences are recognized as strengths. We are committed to fair employment practices that create access to meaningful opportunities for all, while upholding all applicable local, state, and federal laws. As an equal opportunity employer, Consor actively maintains an affirmative action program across our offices and worksites to support broader participation and representation. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at (786) 275-7370. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD. If any applicant believes they have been discriminated against or desires further information or assistance, contact us at (786) 275-7370. Notices: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks. At Consor, we're committed to recruiting teammates ready to expand their potential. To safeguard candidates, we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies. We do not request personal data, sensitive information or banking details during the application process. Interviews are conducted via phone, in person, or through Microsoft Teams—never through messaging apps or other calling services. All job offers are merit-based, delivered verbally, and followed up by written confirmation. If personal information is required to initiate the hiring process, it will be collected through secure, authorized channels. If ever in doubt, contact [email protected].