Contracts Specialist

Job Summary: Plans and coordinates various contracts actions to win, negotiate, administer, and close contracts for Cubic. Ensures compliance with applicable laws, regulations, and contractual terms and conditions for assigned contracts.  This position typically works under limited supervision and direction.  Incumbents of this position will regularly exercise discretionary and substantial decision-making authority.

Remote candidates (preferably based on the East Coast) will be considered, travel to the Cubic facility and/or customer sites as needed.

Essential Job Duties and Responsibilities:

• Negotiates and administers contracts for Cubic.  Duties include proposal planning, proposal preparation and submission, negotiation of contracts, administration of contracts, and contract closeout, subject to appropriate Company and departmental approvals, with U.S. government and non-government customers. 

• Tracking Cubic’s performance against contract deliverables and impacts on the cash receipts

• Tracking customer obligations and deliverables against contract requirements, advising

• Responsible for coordination with Cubic’s supply chain team to ensure any necessary flowdowns are incorporated in agreements with suppliers and subcontractors. 

• Coordinates with Business Development, Program Management, Engineering, Business Unit Management, and Cost Estimating personnel on proposal preparation and submittal.  Review solicitation requirements and provide a risk assessment to Proposal/Program Managers.

• Negotiates with customers, working directly program leads and other applicable stakeholders to conducting the negotiations in a manner that maximizes benefit to Cubic.

• Ensures compliance with departmental and company-wide contract policies and procedures so that work performed meets legal, regulatory, contractual, and Company requirements, in accordance with the Contracts Department Desk Guide.

• Keeps Contracts Department and relevant stakeholders and program managers informed of outstanding issues that may impact program, departmental, and/or Company objectives for assigned contracts.

• If applicable, complies with export license requirements and ensures shipments of hardware and delivery of technical data are completed in accordance with Cubic’s Export Compliance Manual. 

• Upon receipt of a signed contract work with shared team to ensure accurate sales orders are in place to authorize work to be completed. 

• Ensures compliance with U.S. statutes and regulations, particularly the Foreign Corrupt Practices Act, and foreign government statutes and regulations as they apply to Cubic’s contracts/subcontracts.  

• Negotiates Non-Disclosure Agreements, Memoranda of Understanding/Agreement, and similar Agreements in support of programs assigned.

• Monitors the status of all data and hardware deliveries and advises management of anticipated/actual delinquencies.

• As necessary, support the program team’s engagement with shared services to ensure that contract billings and payments are submitted and received in a timely manner.  This includes follow-up on unbilled receivables or overage billings as needed.

• Ensures that contract databases are updated in an accurate and timely manner.

• Coaches personnel in Program Management, Engineering, Business Development, Quality, and Material in Contracting law, regulation, and process.

Minimum Job Requirements:

• Bachelor’s degree or equivalent work experience.

• Five (5)+ years of related experience.

• Strong customer-facing (sales) experience is required.

• Solid working knowledge of FTA forms a plus.

• Experience in SaaS and/or international contracts is desirable.

• Proficient in the use of PC and associated software. 

• Familiarity with MS Office, Excel, SharePoint, SAP, and PowerPoint.

• Possess analytical skills necessary in order to organize, plan, execute, and administer contracts and agreements with various customers. 

• Possess interpersonal skills necessary to interact in extremely delicate, sensitive, and/or complex situations dealing with U.S. and foreign agencies and commercial customers. 

• Ability to prioritize projects and work under tight deadlines. 

• Occasional domestic travel is required.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.