Conversion Validation Coordinator

The Conversion Validation Coordinator will be brought on in as a contractor supporting critical technology transition work as we migrate data from MGB to BILH Epic. Working under the Dana-Farber Project Manager for Automated Conversion, the role will support the coordination and tracking of the progress of conversion validation activities by subject matter experts. The role will support validator scheduling logistics, track completion and submission of assignments, assist in reporting errors and provide reports to project leadership on status.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Services:

Coordinate the subject matter expert/resource data validation for data transferred from our current EHR to our new EHR in our testing cycles.

Provide on-site support and presence for five days a week during the validation period, addressing issues, providing guidance, and ensuring the smooth running of operations across two validation rooms on DFCI longwood campus.

Coordinate data validation logistics and room schedule (room assignment, printouts, in classroom presence, provide checklists, track attendance, completion, issues and outstanding items)

Work closely with nurses, healthcare providers, and other operations stakeholders to ensure that all necessary information for validation pass/fail and issues is appropriately tracked and updated using the defined tools.

Utilize advanced Excel skills to manipulate data for user’s work lists and update master shared spreadsheets as needed with individual validator status to enable high level status reporting.

Track and monitor the progress of validator resources in completing their assignments and ensure timely completion.

Leverage conversion tracking tools (e.g.: Excel) to track completions by each role and data type to help identify areas requiring communications or escalations

Maintain a high level of organization to manage deadlines, resources, and communication channels effectively.

Facilitate project coordination among various teams and individuals involved in the conversion process, ensuring smooth collaboration and efficient workflow.

Support resource leveling activities - dividing up work amongst the validation staff and providing time estimates.

Formulate and manipulate spreadsheets to facilitate the validation assignments and tracking.

Cross-check information and validate data accuracy to ensure the integrity of transferred information.

Provide daily status, i.e. attendance, major issues reported and updated % complete for each area until finalized.

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Qualifications:

Bachelor's degree in healthcare administration, information technology, or related field preferred.

3-5+ years proven experience in project coordination or similar roles within a healthcare setting involving status tracking, reporting, scheduling, and issue management

Strong proficiency in Excel, including the ability to manipulate data, create pivot tables, and analyze large datasets.

Excellent organizational and communication skills, with the ability to effectively coordinate with a large team of clinical stakeholders

Attention to detail and ability to maintain accuracy in a fast-paced environment.

Knowledge of healthcare systems and terminology preferred.

Ability to work independently and collaboratively, with a proactive and problem-solving mindset.

Ability to triage issues and keep things moving forward.

Availability to start in mid-October 2026 and commit to the role through end of April 2027 with possibility of extension.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEO Poster

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Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$92,700.00 - $98,400.00

About Us

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.