Data Management Coordinator

Please send your CV and cover letter by email to Mireille Deen ([email protected]). Unfortunately, we cannot disable the 'Easy Apply' option. Nevertheless, because these applications are incomplete, they will not be considered.

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Data Management Coordinator

We are seeking a dynamic and talented Data Management Coordinator with a background in data management, research or operations and a strong ability to understand the needs of internal and external users of data the Foundation manages, including research and engagement teams. Set within a supportive, creative and collaborative environment, this role enables efficient use of data and is a fundamental to data integrity at the Foundation.

Period: 1 year (with possibility of renewal)

Work experience: 2 years

Remuneration: € 3.500,- - € 4.000,- per month (gross)

Location: Amsterdam

Work permit: Eligibility to work in the Netherlands is required

Closing date: Applications will be reviewed on a rolling basis

Start of employment: As soon as possible

About the Foundation

The Access to Medicine Foundation is an independent non-profit organisation, based in Amsterdam, that seeks to transform the global healthcare ecosystem by motivating and mobilising companies to expand access to their essential healthcare products in low- and middle-income countries (LMICs). The core pillar of our work is analysing how pharmaceutical companies, and other essential healthcare companies currently address the affordability and accessibility of their products in these countries, and highlighting gaps, best practices and opportunities. To translate our research into real-world change, we engage with a wide network of global health stakeholders, including pharmaceutical companies, governments, international agencies such as the United Nations and World Health Organization, media, and investors.

Operations at the Foundation

You will be joining our Operations, Data Management and IT (ODMIT) team, reporting to the Chief Operating Officer. Our workstyle is highly collaborative, yet with clear ownership of different streams and projects. We work closely with colleagues at all levels of the organisation, including the CEO and members of the engagement and research teams. The ODMIT team plays a central role within the Foundation in providing optimal circumstances for other teams to work in, enabling cross-functional collaboration and ensuring data integrity.

Your main tasks and responsibilities

• Develop and maintain Standard Operating Procedures (SOPs) for a variety of data management activities (transfer of data, confidentiality of data, storage, archival, access, processing of data) and disseminate within the organization.
• Ensure data practices comply with rules and regulations including GDPR, information security, Non-Disclosure Agreements (with collaborating companies) and ethical requirements, and contribute to the implementation of data governance frameworks and relevant standards (e.g. ISO 27001).
• Support the ongoing, responsible use of AI tools by maintaining and further implementing AI solutions, acting as a point of contact for AI-related questions across the Foundation.
• Liaise with external cybersecurity consultants to ensure delivery against agreed milestones and alignment with the Foundation’s data management and information security objectives. Audit and assess current data practices, data management structures (including research data, contact management and operations management), and data collection processes/tools, providing recommendations for process improvement and refinement
• Evaluate and improve the use of data management applications (including CRM, project management and research data bases) and develop and maintain “Best Practice” guidelines for data standardisation and harmonisation.
• Provide (consultative) data management advice to research teams and other teams as required (i.e. data structure, data collection options, scoring frameworks).
• Train Foundation employees on data management platforms and related tools.

What do we expect from you?

Analytical thinking skills: Excellent organisational and coordination skills, with the ability to manage multiple data and IT-related processes, deadlines and stakeholders.

Passion for data and systems: You have an affinity for data, and you are familiar with various data management systems.

Ownership and people skills: You take responsibility for following up on processes and have the skills to bring colleagues along with changes.

Affinity with applications: Knowledge of AirTable, Wrike, Copper and Microsoft Excel, or similar systems, is a plus.

Independence and accuracy: You work independently and in a structured way, with a strong emphasis on accuracy and precision.

Agile and proactive: able to work to multiple deadlines and flag potential roadblocks and/or bottlenecks before they become urgent.

Training and capacity building: You enjoy explaining technical concepts in an accessible way and have experience designing or delivering trainings to improve data literacy.

Communication skills: You are able to communicate effectively with various stakeholders and can express yourself fluently in English.

Experience and qualifications

• Qualifications: Bachelor's degree in a relevant field such as Life Sciences, Public Health, Social Sciences or a related discipline.
• Essential: 2-3 years’ experience working in a comparable role, preferably for an organisation in the healthcare industry, that is active in a similar field and that specialises in stakeholder communications (i.e., specific objectives and communication styles to be tailored per audience).
• Data management or analytics qualification is a plus (experience with platforms such as Airtable, Microsoft 365 administration, Google Workspaces administration, scripting, SQL, APIs or similar).
• Experience with data governance or information security frameworks.
• Familiarity with ethical and responsible data & AI use.
• Project management experience is a plus.
• Highly proficient in English.
• Knowledge of GDPR and experience with DPIA is a plus.
• Experience with data collection processes is a plus.

The position will be based in Amsterdam and a valid work permit to work in the Netherlands is required.

What we offer you

• A dynamic, innovative, working environment with an international team based in our Amsterdam office.
• Hybrid options available: 2-3 days per week in our office in Amsterdam, with the option to work from your home in the Netherlands on the remaining days. (This position is not available for remote working in a country outside the Netherlands – there will be no compensation for relocation costs).
• The opportunity to help achieve effective and impactful communications streams, with space to be creative and propose new solutions.
• Benefits include 25 holidays on an annual basis based on a fulltime employment, mandatory company pension scheme, holiday allowance and reimbursement of public transport to work (if living beyond 10km from the office).

How to apply

Interested in this exciting opportunity? Please send the following documents to Mrs. Mireille Deen at [email protected]:

• Your cover letter with your motivation on why you would like to join the Access to Medicine Foundation and why you are a good fit for this role;
• A brief summary of recent projects, including your contribution to them, that illustrate how you fit the profile described under the heading “What we are looking for”, supported by evidence as far as possible;
• Your resume, and;
• The contact details of two references (e-mail address and/or phone number).

The applications will not be considered unless they are complete with all supporting documentation provided.