E-commerce Operations & Product Specialist

About VANN

VANN Lifestyle is a Dutch lifestyle brand built around beautifully designed, reusable drinkware and lifestyle products. We sell through our own Shopify webshop, major marketplaces, and retail, and we're growing fast. We're a small, sharp, AI-first team — and a fully remote team with most of our people based in Asia. Curious who we are? Take a look at our website: www.vannbottles.com.

The role

You'll be the founder's right hand on e-commerce operations and product — the person who makes sure everything behind the scenes is set up correctly, down to the last barcode. A big part of the job is preparing and managing production orders: turning supplier documents into clean, correct data, checking that quantities, EANs and specifications all line up, and catching mistakes before they become expensive. You'll also keep our product catalog spotless, run product research, support day-to-day analysis, and — importantly — help make our operation smarter by using AI and automation to improve how we work. AI tools (including Claude Code) are a core part of the role.

This is a full-time role for someone who genuinely enjoys precise, structured work, takes pride in “everything is correct,” and gets excited about building better systems.

What you'll do

· Production orders: prepare and manage POs, cross-check supplier packing lists & invoices, verify quantities, EANs/barcodes and product specs, and track timelines.

· Product data & Shopify: create and maintain products, variants and listings in the Shopify backend; keep the catalog accurate and consistent.

· Quality & accuracy checks: verify that data, samples and specifications match — you're the last line of defense against errors.

· Systems, AI & automation: help optimize how our operation runs — spot repetitive or error-prone work and build smarter, AI-powered and automated workflows that save time and reduce mistakes.

· Product research: sourcing, specifications, competitor and market research.

· Data & AI analysis: pull together numbers, spot inconsistencies, and use AI tools (Claude / Claude Code) to work faster and smarter.

· Management assistance: a variety of hands-on tasks to support the founder and keep operations running smoothly.

What we're looking for (must-have)

· Exceptional attention to detail and accuracy — with barcodes/EANs, numbers and specs, you get it right every time.

· E-commerce experience — especially hands-on in the Shopify backend (products, variants, catalog management).

· Proven experience working remotely — reliable and self-managing, you deliver without close supervision.

· Strong with spreadsheets and data (Excel/Google Sheets) and comfortable checking and analyzing numbers.

· Hands-on experience with AI tools — specifically Claude / Claude Code.

· Experience preparing and managing production or purchase orders and coordinating with suppliers.

· A natural quality-control mindset.

· Strong written and spoken English.

Strong plus

· Experience working remotely for a Western/European company (you know how to communicate and collaborate across cultures and time zones).

· Experience using AI and automation to streamline operations and processes (e.g. automating repetitive tasks, connecting tools, building workflows) — exactly the kind of thinking we want.

· Experience with marketplaces and/or 3PL/fulfilment and import logistics.

· Light technical skills (SQL, data visualization, no-code/automation tools).

· A good eye for product and design.

Freedom & responsibility

We're a modern team, and we give our people a lot of freedom. But freedom and responsibility go hand in hand — that's one of our core values. We're looking for someone who can handle that freedom the right way: you own your work, communicate openly, and deliver without being chased. Remote work isn't easy and it isn't for everyone — so we're looking for the right person who truly fits our team.

Who you are

Proactive and organized, you love checklists and systems and you take ownership without being chased. You're curious, a fast learner, and genuinely excited to work with AI — not just to use it, but to make the whole operation run better with it. You'd rather double-check than assume.

What we offer

· A flexible, full-time and fully remote role with a lot of freedom — you plan your own hours.

· A modern, AI-first way of working — we use Claude every day.

· Good compensation.

How to apply

Apply through LinkedIn and — this step is required — send an email to info@vannbottles.nl with:

· your CV,

· a short motivation on why this role is a great fit for you, and

· if you have one, a portfolio or examples of work you've done — send it along if available, as we do look at this during the process.

The email is our first filter: we personally read every application that comes in this way, and we don't consider applications that skip it (it helps us filter out automated, bulk applications). To show you've actually read this post, please start your email with the word “VANN-READY.”