EHS&S Translation Coordinator

Job Title: EHS&S Translation CoordinatorJob Description

The EHS&S Translation Coordinator supports the global Environmental, Health, Safety and Sustainability (EHSS) team by coordinating the translation and localization of standards, documents, learning content, and reference materials for a worldwide workforce. The role focuses on managing translation workflows in a Translation Management System, coordinating translation validation, preparing localized learning and communication materials, and publishing final approved content to quality, content, and learning platforms such as ETQ Reliance, SharePoint, and a Learning Management System (LMS). This position suits a highly organized, detail-oriented, and technology-savvy professional who enjoys working with multilingual content and collaborating across cultures and functions in a fast-paced global environment.

Responsibilities

• Manage EHSS translation projects using a Translation Management System (TMS), including initiating projects, monitoring progress, coordinating reviews, and completing workflows.
• Prepare source content and supporting materials for translation, ensuring clarity, completeness, and readiness for localization.
• Coordinate with translation validators to ensure translated content accurately reflects the intent, terminology, and requirements of the source content.
• Incorporate validator feedback, coordinate revisions, and drive translated materials through to final approval.
• Monitor project timelines and communicate status, risks, and potential delays to stakeholders in a timely and transparent manner.
• Maintain translation terminology, translation memories, project instructions, and other reference resources to support consistent, high-quality translations.
• Perform quality checks to ensure translated content is complete, accurate, and consistent with established standards and style.
• Format and prepare translated documents, presentations, e-learning courses, videos, and other EHSS materials for final use.
• Apply approved translations while maintaining the original contents formatting, functionality, structure, and visual integrity.
• Support localization of e-learning and video content, including translated captions, subtitles, graphics, and on-screen text.
• Identify and resolve formatting or technical issues resulting from translation or language changes, performing final quality checks prior to publication.
• Publish finalized and approved translated content to SharePoint, the LMS, and other designated platforms.
• Ensure the correct language version is associated with the appropriate content, audience, and platform.
• Maintain accurate file naming, version control, metadata, and content organization for all translated materials.
• Replace or archive outdated translated materials in accordance with established processes and governance requirements.
• Maintain and follow EHSS translation and localization procedures, standards, and work instructions.
• Track translation projects, timelines, workload, and other relevant metrics to support planning and reporting.
• Identify opportunities to improve translation quality, efficiency, and workflow processes, and contribute ideas for continuous improvement.
• Maintain documentation and job aids that support translation and localization activities.
• Support special projects and other global EHSS priorities as needed, providing translation and localization expertise.

Essential Skills

• High school diploma or equivalent.
• Highly detail-oriented with a strong commitment to accuracy and quality in all deliverables.
• Strong written and verbal communication skills.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively across functions, geographies, and teams.
• Strong analytical and problem-solving skills.
• Ability to learn and effectively use technology, software applications, and digital platforms.
• Ability to identify and resolve content formatting and technical issues.
• Ability to follow established processes and work instructions while exercising sound judgment when requirements are not clearly defined.
• Strong customer-service mindset and ability to build effective relationships with internal stakeholders and translation validators.
• Ability to communicate project status, identify risks or delays, and escalate issues appropriately.

Additional Skills & Qualifications

• Associate or bachelors degree in communications, education, instructional design, translation, language studies, business, or a related field preferred.
• Translation, localization, or related professional certification is a plus.
• Experience with a Translation Management System (TMS), preferably Phrase.
• Experience coordinating translation or localization projects.
• Experience working with multilingual content and global audiences.
• Experience with e-learning authoring tools such as Adobe Captivate, Lectora, or similar applications.
• Experience formatting documents, presentations, e-learning, or video content for multiple languages.
• Experience with Learning Management Systems (LMS).
• Proficiency with Microsoft Office, particularly Word, PowerPoint, and Excel.
• Familiarity with translation tools such as DeepL, Trados, or other computer-assisted translation (CAT) tools.
• Highly organized, proactive, and technology-oriented working style.
• Comfort working in a fast-paced global environment with changing priorities.
• Ability to collaborate effectively across cultures and functions and to identify opportunities to improve translation and localization processes.

Work Environment

The EHS&S Translation Coordinator works in a professional, technology-driven environment that supports collaboration with global teams and stakeholders. The role relies heavily on digital tools, including a Translation Management System (such as Phrase), Learning Management Systems, ETQ Reliance, SharePoint, e-learning authoring tools, and standard office applications like Microsoft Word, PowerPoint, and Excel. Work is primarily computer-based, involving document preparation, content formatting, quality checks, and publishing activities. The position operates in a fast-paced setting with shifting priorities and multiple concurrent projects, requiring strong time management and responsiveness. Collaboration takes place across different regions and time zones, fostering a diverse and inclusive culture focused on continuous improvement, high-quality output, and effective communication.

Job Type & Location

This is a Contract position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.