ESA Academy Coordinator of engagement activities

Telespazio Belgium can count on more than 45 years of experience in the field of Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency, EUSPA and other Telespazio Groups. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.

Telespazio Belgium provides on-site services at both ESTEC (the Netherlands) and ESEC (Belgium), and we are looking for a highly skilled ESA Academy Coordinator for Engagement Activities to join our team at one of these two locations.

What is expected from you:

• Coordinate the recurrent editions of the Engagement Programme elements, maintaining liaison with event organisers and sponsored students, to ensure continuity and continuous improvement of these activities.
• Define and implement new Engagement Programme elements by contributing to the development of the related processes, documentation, online resources.
• Implement the Book a Space Programme including the implementation of a new online automated process to match support requests with potential subject matter experts.
• Liaise with other ESA Directorates and with partner organisations (academia, industry, institutes, associations) for the preparation, development and delivery of joint educational and inspirational events such as hackathons, challenges, training courses, career fairs or national/local space-related events.
• Collaborate with ESA Directorates and with partner organisations (academia, industry, institutes, associations) to jointly support student projects and study cases in space-related fields.
• Coordinate with ESA colleagues, including Human Resources for participation in events to manage booths and deliver talks or training.
• Design, develop and deliver activities and resources to raise space-career awareness and disseminate career information within Europe.
• Coordinate the calls for applications, the promotion, the selection processes, the organisation and assessment via satisfactory surveys of all above elements.
• Coordinate the process of transferring funds to participants and ESA external Subject Matter Experts by overseeing sponsorship and scholarship allocations and liaising with the third party responsible for processing the financial transfers.
• Collect user feedback, provide feedback statistics, and propose measures to address feedback when needed.
• Contribute to the transition from legacy tools to the use of the Learning Management System and manage Engagement activities by making use of the tool.
• Monitor and update as required Engagement Personal Data Process and ESA Education Privacy Notice.
• Contribute to the future university alliance by identifying universities, designing the partnership scheme, preparing and delivering joint activities.
• Facilitate the collaboration with selected student associations in eligible states, monitor the related activities and assess impact.
• Set-up online tools to build-up and contribute to the management of an ESA Academy alumni community, and a network of active contributors to the European space education sector.
• Contribute to the final design and implementation of the SME Internship Support Programme in particular the funding level and associate mechanism.
• Offer support to organisers for the preparation and delivery of theme-based events (e.g. hackathons, challenges).
• Coordinate the contribution by ESA experts to the curriculum development in space-related academic programmes at selected European universities.
• Provide inputs to the organisation of the biennial Symposiums on Space Educational Activities (SSEA), from the host selection up to the event delivery and lessons learned implementation.
• Provide inputs to the organisation of the future Academia-and-Industry Forum, from the identification of participants up to the event delivery and lessons learned implementation.
• Liaise with ESA Directorates, academia, industry, and institutions to monitor the evolving needs in terms of knowledge, skills and competences within the upstream and downstream space sector.
• Follow the progress and activities of European space education initiatives (related to both upstream and downstream space developments and applications) in order to identify potential collaborations, for instance by following ESA agency news and liaising with space experts indicated by ESA.
• Manage the dedicated shared email inbox;
• Manage application processes and statistics management using the Learning Management System.
• Maintain a GDPR / ESA Data Policy compliant database and statistics of activities and participating teams and ensure that ESA has constant access to, and ownership of, this database.
• Prepare education-stakeholder visits of ESA-ESEC and coordinate the tour of the ESA Education Training Centre.
• Prepare outreach material on the Engagement activities, maintain webpages, prepare web articles, social media posts and email campaigns.
• Contribute to ESA Academy newsletter and ESA Education outreach activities.
• Participate in meetings of the ESA Education Office as appropriate;
• Ensure approvals of all material according to agreed processes.

What you offer:

• University education in a STEM subject
• Additional university qualification in school-level STEM-education or secondary-level teaching qualifications in a STEM subject
• Experience in instructional design and state-of-the-art STEM pedagogical approaches, theoretical and practical;
• At least 3 years of experience of relevant professional experience in the domain
• Fluent in spoken and written English; Knowledge of French is an asset.
• Strong interest in education activities, and in the field of science and technology in general.
• Experience in space project management, teaching or in educational projects is a strong asset.
• Proven ability to effectively coordinate work contributions from several different parties, and ability to establish and maintain effective working relationships with all stakeholders (ESA, the involved international partners, industry, academia, and students).
• Candidates will be expected to have strong organizational and reporting skills, as well as a strong proactive, self-starter and autonomous attitude.
• Strong capacity to learn and adapt as well as an excellent aptitude for resolving problems autonomously and diplomatically, as the successful applicant will be in direct contact with many different stakeholders, from a wide range of ESA staff at different levels, to representatives of academia, experts, industry, and ESA’s international partners
• Excellent communication skills
• Familiar with the ESA environment and programs is an asset

What we offer:

• A competitive salary
• 30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
• Hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)
• Flexible working hours; you are in charge of your own agenda respecting core working hours
• Fully paid collective extensive health insurance scheme;
• A good pension scheme with no personal contribution;
• A career development (Coursera membership + training budget);
• Travel allowance;
• Extensive relocation package

When:

Deadline to apply: ASAP

Please note that interviews will be held via Teams.

We look forward to receiving your application for this position!