Event Coordinator

People Architect's is excited to recruit for an Event Coordinator for one our clients, a growing, national member-based organization dedicated to supporting independent business owners across the country.

With a strong people-first culture and a reputation for building lasting relationships through exceptional events, this organization is expanding its Events team and looking for an Event Coordinator to help bring its member experiences to life.

About the Role:

The Event Coordinator plays a vital role in planning and executing a high-volume portfolio of smaller events — regional member meetings, internal meetings, virtual events, and regional conferences — while also providing logistical support for the organization's premier annual events. Working closely with the Head of Events, Events Manager, and Event Planner, this person will own event logistics from planning through post-event evaluation, ensuring every event reflects the organization's commitment to exceptional service and operational excellence.

Responsibilities:

• Own the planning and execution of assigned events from concept through completion, including regional meetings and dinners, regional conferences and small-scale industry events, internal company meetings, virtual events and webinars, and other member engagement events. Responsibilities include venue research and selection, contract coordination, registration and attendee management, meeting logistics, food & beverage and AV coordination, agenda support, event communications, post-event surveys and reporting, budget tracking, invoice management, sponsorship coordination, and stakeholder communications.
• Manage exhibitor deadlines and forms, coordinate booth logistics and shipping, order event materials and promotional items, coordinate staff travel, build event schedules and staff resources, manage booth inventory, support onsite booth operations, and track future tradeshow opportunities.
• Provide planning and onsite support for the organization's flagship annual events, including registration, hotel rooming lists, speaker coordination, session logistics, mobile app updates, and onsite attendee experience.
• Maintain the master events calendar, manage inventory of event supplies and signage, coordinate shipping and receiving, maintain event documentation and checklists, recommend process improvements, and serve as a resource on event technology platforms.

Qualifications:

• 2+ years of experience coordinating meetings, conferences, or events
• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field preferred
• Proven ability to manage multiple projects simultaneously while meeting deadlines
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to build strong relationships with vendors, venues, sponsors, and internal stakeholders
• Comfort working independently in a remote environment while collaborating cross-functionally
• Strong problem-solving skills and composure under pressure
• Willingness to travel to 5–10 events per year
• Preferred: Experience with event management platforms (e.g., Swoogo, EventMobi, or similar), Microsoft Office Suite, Microsoft Teams, Zoom Webinar, HubSpot, Canva, and project management tools (e.g., Asana).

What's Offered

• Competitive salary with performance-based bonus opportunities
• Comprehensive medical, dental, and vision benefits
• 401(k) with company match
• Paid time off and company holidays
• Fully remote work environment
• Opportunity to travel and work on nationally recognized events
• Collaborative, supportive team culture
• Career growth opportunities within a growing Events department

We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architects, clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.

*no external agencies/3rd parties.