Events & Activities Coordinator

Progressive Life Center, Inc. (PLC) provides culturally-sensitivity human services to children, youth and families in the District of Columbia and surrounding Maryland, throughout Greater Philadelphia, and in most of Delaware. PLC’s array of community-based services includes foster care and adoption, independent living for youth aging out of foster care, family preservation, juvenile diversion, and parenting skills training. For more than two decades, PLC has earned accreditation from the prestigious Council on Accreditation (COA) for its demonstration of excellence in the delivery of services and achievement of outcomes. Learn more at plcCommunity.org.

PROGRAM OVERVIEW

Progressive Life Center (PLC) proudly serves as the Administrative Partner for the Department of Youth Rehabilitation Services (DYRS) Community Programming Initiative, connecting court-involved youth and their families to a dynamic network of community-based programs, services, and resources that inspire growth, strengthen families, and create pathways to success.

Through its comprehensive Care Coordination Pathway, PLC brings together youth, caregivers, trusted community supports, and service providers to deliver coordinated, individualized support. By building meaningful relationships and fostering collaboration, PLC empowers youth and families to achieve personal goals, reach important milestones, and build brighter futures. Our approach emphasizes individual strengths, personal accountability, skill development, family engagement, community connections, and public safety. Together, we are creating opportunities, strengthening communities, and empowering young people to thrive!

POSITION RESPONSIBILITIES

• Serve as a coordination resource for CPI program activities, social, cultural, educational, recreational, and family engagement events.
• Coordinate planning calendars, scheduling, venue arrangements, staffing needs, transportation, food, supplies, registration, and other logistical requirements for program activities.
• Represent PLC in collaborative activity planning with DYRS and other partners to support accessible, well-organized community-based events throughout the year.
• Confirm that events and activities have appropriate personnel, materials, and logistical arrangements; identify potential gaps early and recommend corrective action.
• Attend designated events and activities, assess implementation needs, and communicate recommendations for improved planning and service delivery.
• When requested, conduct programmatic observations at DYRS Achievement Centers to assess youth engagement and identify operational or procedural needs.
• As requested, co-locate at a DYRS Achievement Center one day per week to support activity planning and coordination.
• Track and monitor applicable program support expenses, including youth and family engagement activities, event logistics, supplies, transportation, and seasonal programming.
• Work closely with the Finance team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Prepare weekly and monthly expense updates against applicable Youth and Family Engagement budgets; monitor summer activity spending and communicate trends to PLC and DYRS as appropriate.
• Ensure program logistical practices and purchasing recommendations are fiscally responsible, cost-conscious, reasonable, and consistent with approved budgets and organizational procedures.
• Identify opportunities for efficient use of funds and supplies while maintaining program quality and participant needs; promptly elevate potential budget concerns to the program director and accounting department.
• Work closely with the accounting department team to maintain accurate expense documentation, review expenditure status, clarify discrepancies, and support timely expense reporting and reconciliation.
• Maintain complete, organized records of program expenditures, attendance, participation, event activities, and supporting documentation.
• Coordinate sensitive and emergency requests involving youth and/or family temporary relocation efforts.
• Participate in supervision meetings with program director.
• Attend required meetings in a timely manner.
• Other duties as assigned.

Additional Selection Criteria: