Events Coordinator

Cambridge, MA 02138

• Salary Range: $24.00 - $26.00 Hourly
• Position Type: Full Time

Job Title: Events Coordinator
Location: Mount Auburn Cemetery, Cambridge, MA (On-site, with hybrid flexibility as needed)
Reports To: Director of Events
Employment Type: Full Time Hourly- $24-26/hr

About Mount Auburn Cemetery

Mount Auburn Cemetery is a National Historic Landmark and a vibrant cultural landscape that combines the beauty of nature, art, and remembrance. Our mission is to inspire all who visit, commemorate, and honor the lives of those we have lost while fostering engagement through educational programming, public events, and meaningful experiences.

Position Summary

Mount Auburn Cemetery seeks a highly organized, self-motivated, and collaborative Events Coordinator This role will support the planning and execution of Public Events, Private Events, and Advancement Events, and serve as a key team player reporting to the Director of Events this position plays a critical role in delivering exceptional event experiences across the organization.

Key Responsibilities

Event Coordination & Execution

• Plan, manage, and execute logistics for public, private, and advancement events both as part of a team and individually.
• Develop and support the planning of new public programs, workshops, lectures, tours, and seasonal events from concept through execution.
• Manage public event series throughout the full event lifecycle, including initial planning, budgeting, registration and ticketing, staffing, vendor coordination, marketing, day-of execution, and post-event follow-up.

• Oversee event timelines, vendor coordination, on-site execution, run of shows, event communications, budget, and event scripts.

• Contribute creative ideas, feedback, and problem-solving solutions to enhance event experiences. Ensure seamless day-of operations, including setup, guest services, and post-event debriefing.
• Manage event registration and ticketing processes, including ticket setup, pricing, capacity, registration communications, and attendee management.
• Manage event site logistics, including space planning, setup and breakdown, parking, accessibility, signage, equipment, furniture, weather contingencies, and site transitions.
• Assist with site walks and develop event-specific operational plans to ensure spaces are appropriately prepared for each program.
• Coordinate with Operations, Horticulture, Visitor Services, Facilities, and other departments to address event-related site and operational needs.
• Identify opportunities to expand and improve event programming based on audience feedback, attendance, and organizational priorities.
• Coordinate multiple simultaneous events and competing priorities while ensuring organizational needs and guest experience are maintained.
• Own the creation and updating of event materials that support training, operations, and standardizing processes and procedures.
• Act as a major contributor on the Lead Solstice Team and support heavily in the planning and execution of this signature event.

Administrative & Team Support

• Provide high-level administrative support: manage calendars, coordinate meetings, prepare agendas, and take accurate meeting notes.

• Offer strong support to the Events Team, taking initiative and ownership of key tasks including but not limited to management of Constant Contact and Eventbrite.

Stakeholder & Team Communication

• Maintain clear, consistent, and professional communication with internal teams, vendors, donors, and community partners.

• Foster strong cross-departmental collaboration to ensure alignment and smooth execution of events.

• Represent Mount Auburn with poise, clarity, and attentiveness in all interactions.

Marketing & Content Support

• Assist in the creation of promotional content and basic graphic design for event-related marketing.

• Partner with the Communications and Advancement teams to align messaging and branding.
• Develop and manage attendee communications before, during, and after events, including invitations, reminders, logistical updates, follow-up messages, and thank-you communications.
• Create and edit event descriptions, promotional copy, invitations, email campaigns, signage, and other audience-facing materials.
• Create and maintain event listings and updates on Mount Auburn's website, ensuring information is accurate, timely, and aligned across digital platforms.
• Manage the full digital setup and maintenance of events, including creating and updating Eventbrite registration pages and corresponding website listings.

Qualifications

Qualifications

• 3–5+ years of professional event coordination experience, preferably in nonprofit, cultural, or mission-driven settings.

• Strong team player who thrives in a collaborative environment and is willing to pitch in where needed.

• Excellent internal and external communication skills; confident interacting with stakeholders at all levels.

• Creative problem solver who can stay calm and flexible under pressure.

• Highly self-motivated with the ability to take initiative and work independently.

• Extremely organized, detail-oriented, and capable of managing multiple projects simultaneously.

• Proficiency in Microsoft Office Suite; experience with Adobe Creative Suite, Canva, or similar tools is a plus.

• Flexibility to work occasional evenings or weekends in support of events.

Contract Details

• Start Date:

• Duration: Schedule: Full-time (some evenings/weekends required for event coverage)

• Location: On-site in Cambridge, MA (Hybrid flexibility available)

Why Join Us?

At Mount Auburn Cemetery, you’ll become part of a mission-driven team that honors history while embracing innovation. This role offers the opportunity to bring your creativity, organizational skills, and collaborative spirit to events that engage the public, connect with donors, and bring meaning to our community.

Mount Auburn Cemetery is an equal-opportunity employer. It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation or any other characteristic protected by law.