Events Coordinator, Physician Relations

Job Description - Events Coordinator, Physician Relations (240002J7) Job Description Events Coordinator, Physician Relations - ( 240002J7 ) Description Job Summary Under the direction of the Director of Business Development, the Events Coordinator is responsible for the coordination of physician-facing events including Continuing Medical Education events, industry conferences, networking events and podcasts. In addition, the Events Coordinator will assist with corporate event logistics for TGH internal and community-facing events. At Tampa General Hospital, events are elevated to feature the organization within the hospital and community. The goal and objective of events include community, consumer and physician awareness that will generate trust in TGH in times of health and wellness or if they need to choose a hospital. This role requires extreme attention to detail while also creating a positive experience for physicians, guests, board members, media, community leaders and team members who attend these events. The coordinator conducts activities associated with the TGH sponsorship of Continuing Medical Education including coordination with the USF Health Continuing Professional Development office. Oversees event logistics including coordination and tracking, vendor management, marketing, coordination of physician materials, expenditure accounting, reporting, and post-CME follow up. Works with physicians and their staff to ensure all required documentation is completed. Develops and reconciles a detailed project plan and budget for each event. As part of TGH’s national industry conference strategy, the Events Coordinator will be responsible for researching and negotiating various levels of conference sponsorship opportunities, managing contracts, budget, and event logistics including sponsorship activations, exhibit booth logistics, branding and staffing. For corporate events, the coordinator will assist the Director of Events with coordination of on and off-site events. This includes performing a range of tasks including event coordination and tracking, vendor management and administrative tasks. The coordinator will work with various departments across TGH to execute on event needs including marketing, print materials, audio, visual, food and beverage, facilities and more. Day of event duties will be working with the Director of Events to assist with audio, visual, speaker/talent movement, run of show, venue coordination and attendee management. This position works collaboratively with leadership, marketing, business development, physicians, nurses, volunteers, donors, to ensure total success of events. Conducts special projects, as assigned. Responsible for performing job duties in accordance with the vision and values of TGH. Qualifications Bachelor’s Degree or 3-5 years of relevant experience; proficient with Microsoft Office Suite; databases, excellent verbal, written, and organizational skills. Primary Location : Tampa Work Locations : TGH Main Campus 1 Tampa General Circle Tampa 33601 Eligible for Remote Work : Hybrid Remote Job : Ambulatory Schedule : Full-time Scheduled Days : Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Shift : Day Job Job Type : Hybrid Remote Shift Hours : 8:00 am - 5:00 pm, Varies and Weekends as needed Minimum Salary : 44,262.40 Job Posting : Jun 12, 2024, 4:13:10 PM